35 Other Ways to Say “This Is to Inform You” (With Examples)

In this article, we’ll explore 35 other ways to say “This Is to Inform You,” offering you versatile options to use in any conversation or correspondence. These alternatives can add warmth, empathy, and even a sense of urgency, depending on the context.

Communicating information with clarity and professionalism is essential in any setting, whether personal or professional. However, finding varied ways to deliver your message can make it feel more engaging and considerate. Instead of relying on the standard “This Is to Inform You“, exploring different alternatives can make your communication feel more thoughtful, approachable, and fitting for the situation.

What Does “This Is to Inform You” Mean?

“This Is to Inform You” is a formal phrase typically used to introduce important or official information. It’s often used in written communication, like emails or official notices, to alert the reader to something significant or noteworthy.

The phrase serves as a way of introducing the content that follows, usually with the intent to keep the reader informed or updated. While it’s clear and straightforward, it can come across as impersonal or stiff. By exploring other phrases, you can express the same idea with more personality and flexibility.

When to Use “This Is to Inform You”?

You’d typically use this phrase in formal communication, like business emails, letters, or official notices. It’s appropriate for informing someone of a policy change, an update on a project, or important news they need to know. However, it can feel distant or cold, so using alternatives can help soften the tone or provide a more personal touch.

Is It Professional/Polite to Say “This Is to Inform You”?

Yes, “This Is to Inform You” is both professional and polite. It is commonly used in formal, corporate, or legal communications. However, it can sometimes seem a bit too impersonal or rigid for more conversational or customer-focused environments. In those cases, it’s better to use alternatives that strike a balance between professionalism and warmth.

Pros or Cons of Using “This Is to Inform You” 

Pros:

• Clear and direct.
• Formal and appropriate for official documents.
• Efficient for conveying information in legal or business contexts.

Cons:

• Can feel robotic or cold.
• Doesn’t build a personal connection.
• Can be too stiff in casual or customer-focused communications.

This Is to Inform You Synonyms:

• I’d like to inform you 
• I’m writing to notify you 
• Please be advised 
• I’d like to bring to your attention 
• I wanted to make you aware 
• Allow me to inform you 
• I’d like to make you aware 
• Please note 
• Just to let you know 
• I’d like to update you on 
• For your information 
• This is to let you know 
• I’m reaching out to inform you 
• I wanted to let you know 
• Just to keep you informed 
• I want to make sure you’re aware 
• I’d like to share with you 
• I wanted to update you on 
• Just a quick note to let you know 
• I’m letting you know 
• I want to bring your attention to 
• For your consideration 
• Just a reminder 
• I’m sending you this to keep you updated 
• I just wanted to give you a heads-up 
• I’m reaching out to let you know 
• Please be informed 
• I thought I’d let you know 
• This is to update you on 
• Here’s the latest 
• I thought you might want to know 
• I wanted to keep you in the loop 
• I’m happy to update you on 
• I’d like to give you an overview 
• This is just to let you know 

I’d like to inform you 

Meaning:
A softer, more polite way to say you have information to share.

Explanation:
This phrase introduces information while maintaining a respectful and friendly tone.

Example:
In a formal email to a client to update them on the project status.

Best Use:
Professional, formal settings where politeness is key.

Worst Use:
Casual conversations or emails.

Tone:
Polite, formal, respectful.

I’m writing to notify you 

Meaning:
A formal introduction to a piece of news or information.

Explanation:
Common in business emails, this version is a little more direct and emphasizes that the purpose of the writing is to provide information.

Example:
Notifying someone about a deadline extension in a work project.

Best Use:
Email or letter communication in professional settings.

Worst Use:
Casual conversations or social situations.

Tone:
Formal, professional, direct.

Please be advised 

Meaning:
A polite way to offer information, often used in legal or formal communication.

Explanation:
This phrase signals that the following information is important and should be taken into consideration.

Example:
Alerting a colleague to a new company policy.

Best Use:
Legal documents, formal emails, or business communication.

Worst Use:
Personal or informal communication.

Tone:
Formal, authoritative, professional.

I’d like to bring to your attention 

Meaning:
A more active way of stating that you want someone to be aware of something.

Explanation:
This phrase is often used to highlight something that needs immediate focus or action.

Example:
Bringing attention to an error in a report that needs correction.

Best Use:
Situations where the information is important and requires attention.

Worst Use:
Casual or social interactions.

Tone:
Professional, urgent, respectful.

I wanted to make you aware 

Meaning:
A more conversational way of sharing information.

Explanation:
This phrase softens the tone and feels a little more approachable than the formal alternatives.

Example:
Informing a colleague of a meeting change.

Best Use:
Professional but informal contexts, like internal emails with coworkers.

Worst Use:
Legal, official, or highly formal situations.

Tone:
Friendly, polite, approachable.

Allow me to inform you 

Meaning:
A formal and respectful way of presenting information.

Explanation:
This version adds an extra level of courtesy and formality, which can be useful when delivering important or sensitive information.

Example:
Notifying a client about the results of a formal inquiry or investigation.

Best Use:
Formal correspondence, especially with clients or higher-ups.

Worst Use:
Casual, non-professional interactions.

Tone:
Formal, respectful, and polished.

I’d like to make you aware 

Meaning:
A polite introduction to the information you want to share.

Explanation:
This is another way of introducing news or details while maintaining a conversational and warm tone.

Example:
Letting a team member know about a change in project scope.

Best Use:
Professional but friendly communication in a team setting.

Worst Use:
Legal or highly formal environments.

Tone:
Warm, respectful, approachable.

Please note 

Meaning:
A straightforward way to ask someone to pay attention to the following information.

Explanation:
This is a short, direct phrase that is often used to indicate something important.

Example:
Updating a colleague about a change in the schedule or policy.

Best Use:
Business communication, short emails or memos.

Worst Use:
Casual, informal conversations.

Tone:
Professional, direct, concise.

Just to let you know 

Meaning:
A conversational, friendly way to pass along information.

Explanation:
A much less formal alternative, it conveys the same idea but feels more personal.

Example:
Letting a friend know about a time change for an event.

Best Use:
Informal settings, friendly updates.

Worst Use:
Formal business or legal communication.

Tone:
Casual, friendly, approachable.

I’d like to update you on 

Meaning:
A phrase used to share updates, often used when there has been a change.

Explanation:
This is a good way to inform someone of progress or recent developments in a project or situation.

Example:
Sharing progress on a project or the latest developments in a business matter.

Best Use:
Business updates, progress reports, and project status updates.

Worst Use:
Informal, personal communication.

Tone:
Informative, professional, straightforward.

For your information 

Meaning:
A neutral and polite way to offer details or updates without implying urgency.

Explanation:
This phrase is often used when the information is important but not urgent.

Example:
Sending an email with important but non-urgent details, like an event reminder.

Best Use:
Informative emails, professional correspondence.

Worst Use:
Casual or overly familiar conversations.

Tone:
Neutral, polite, professional.

This is to let you know 

Meaning:
A less formal, more conversational way of delivering information.

Explanation:
It softens the tone compared to “This Is to Inform You“, making it feel more personal and less distant.

Example:
Letting a friend know about a schedule change.

Best Use:
Casual settings or semi-formal emails.

Worst Use:
Highly formal communication.

Tone:
Casual, friendly, conversational.

I’m reaching out to inform you 

Meaning:
A more personable way of saying you’re providing someone with information.

Explanation:
It signals that the information is coming from a specific action or purpose, such as sending an email.

Example:
Reaching out to a client about a deadline extension or project status.

Best Use:
Client communication, emails where you want to make the conversation feel personal.

Worst Use:
Informal, personal communications.

Tone:
Professional, considerate, approachable.

I wanted to let you know 

Meaning:
A polite and simple way to inform someone about something.

Explanation:
Slightly more informal than some alternatives, this phrase is still appropriate for professional use in many cases.

Example:
Informing a colleague about an update in a project.

Best Use:
Professional emails or casual business communication.

Worst Use:
Highly formal or legal contexts.

Tone:
Polite, conversational, direct.

Just to keep you informed 

Meaning:
A phrase often used when sharing updates or information that keeps someone in the loop.

Explanation:
This version emphasizes the intention of keeping the other person up-to-date.

Example:
Providing a colleague with an update on a situation they need to be aware of.

Best Use:
Informing stakeholders, clients, or team members of updates.

Worst Use:
Personal, casual situations where brevity is preferred.

Tone:
Polite, informative, neutral.

I want to make sure you’re aware 

Meaning:
A thoughtful way to ensure someone knows important information.

Explanation:
This phrase shows your intention to be helpful and considerate, reinforcing the importance of the message.

Example:
Letting a team member know about a new meeting schedule.

Best Use:
Professional communication that aims to be both informative and caring.

Worst Use:
Informal or overly casual conversations.

Tone:
Respectful, considerate, friendly.

I’d like to share with you 

Meaning:
A gentle way to introduce information you wish to provide.

Explanation:
This phrase is often used when you want to make the message feel less transactional and more of a sharing experience.

Example:
Sharing a report or an update with a colleague or client.

Best Use:
Emails or meetings where you are providing helpful information.

Worst Use:
Extremely formal or business-heavy contexts.

Tone:
Warm, thoughtful, considerate.

I wanted to update you on 

Meaning:
A simple and direct way to inform someone of changes or developments.

Explanation:
This phrase is effective when sharing progress or recent changes.

Example:
Providing an update on a project’s status to a supervisor.

Best Use:
Project updates, team communication.

Worst Use:
Personal or casual exchanges.

Tone:
Professional, neutral, informative.

Just a quick note to let you know 

Meaning:
A casual but polite way to pass along important information.

Explanation:
It conveys a friendly, less formal tone, while still being respectful and clear.

Example:
Informing a friend or colleague about a schedule change.

Best Use:
Casual, friendly communications.

Worst Use:
Formal business or legal communication.

Tone:
Casual, friendly, light.

I’m letting you know 

Meaning:
A very straightforward way to inform someone.

Explanation:
It’s no-nonsense and easy to understand, but may sound a bit blunt in some situations.

Example:
Informing a team member about a necessary change in plans.

Best Use:
Direct, quick updates where brevity is key.

Worst Use:
Formal or sensitive communication.

Tone:
Direct, clear, no-frills.

I want to bring your attention to 

Meaning:
A more assertive way of highlighting important information.

Explanation:
This phrase is often used when the information is significant or requires immediate attention.

Example:
Alerting someone about an urgent issue that needs to be addressed right away.

Best Use:
Formal emails, urgent matters in business, or project management.

Worst Use:
Casual conversations are where a softer approach is better.

Tone:
Professional, direct, urgent.

For your consideration 

Meaning:
A polite and formal way of introducing information for the recipient to evaluate.
Explanation:
This phrase often implies that the information is something for the person to think about or act upon.
Example:
Sending a proposal or a report for review.

Best Use:
Formal proposals, business correspondence.

Worst Use:
Casual, everyday communication.

Tone:
Formal, respectful, thoughtful.

Just a reminder 

Meaning:
A polite and friendly way to refresh someone’s memory or highlight something important.

Explanation:
While often used in reminders, it can be a useful tool for simply notifying someone about an important point.

Example:
Reminding someone about a meeting or an upcoming deadline.

Best Use:
Gentle reminders or non-urgent notifications.

Worst Use:
New or sensitive information that requires a more formal tone.

Tone:
Friendly, helpful, gentle.

I’m sending you this to keep you updated 

Meaning:
A phrase that emphasizes the intention to provide regular or important updates.

Explanation:
It conveys that you are actively keeping the recipient informed as things progress.

Example:
Sending a status report to a client or supervisor.

Best Use:
Situations requiring ongoing updates or communication.

Worst Use:
One-time, non-recurring information.

Tone:
Professional, informative, engaged.

I just wanted to give you a heads-up 

Meaning:
A casual way of letting someone know about something before it happens.

Explanation:
It’s commonly used to prepare someone for an upcoming event or change, often used in less formal contexts.

Example:
Informing a colleague about an unexpected meeting change.

Best Use:
Informal, friendly communication.

Worst Use:
Highly formal or sensitive communications.

Tone:
Casual, friendly, light.

I’m reaching out to let you know 

Meaning:
A conversational way to indicate that you’re providing someone with information.

Explanation:
This version feels more personal and can be used in situations where you want to emphasize your communication.

Example:
Letting a client know about a new product or service offering.

Best Use:
Client communication, emails that need to sound more personal.

Worst Use:
Highly formal or impersonal communication.

Tone:
Friendly, approachable, engaging.

Please be informed 

Meaning:
A more formal version, often used in official correspondence.

Explanation:
It’s used to formally notify someone of important news or changes.

Example:
A corporate email announcing policy changes.

Best Use:
Official memos, formal notifications.

Worst Use:
Casual or informal settings.

Tone:
Formal, authoritative, neutral.

I thought I’d let you know 

Meaning:
A casual and friendly approach to sharing information.

Explanation:
This version is warmer and more personal than the standard formal alternatives.

Example:
Letting a friend know about a great new restaurant.

Best Use:
Casual conversations or emails.

Worst Use:
Professional or formal contexts.

Tone:
Casual, friendly, approachable.

This is to update you on 

Meaning:
A formal phrase used to provide the most recent information.

Explanation:
It’s a direct way to share an update, often used in business or official contexts.

Example:
Informing a colleague about the latest developments in a project.

Best Use:
Professional settings, business updates.

Worst Use:
Personal conversations.

Tone:
Formal, informative, and direct.

Here’s the latest 

Meaning:
An informal way of sharing the most recent information.

Explanation:
This phrase is typically used in more casual conversations, but can help communicate quick updates.

Example:
Letting a team member know about the most recent project details.

Best Use:
Informal settings, quick updates in casual emails.

Worst Use:
Highly formal or official correspondence.

Tone:
Casual, informal, relaxed.

I thought you might want to know 

Meaning:
A softer, more considerate way to present information.

Explanation:
This phrase shows a level of care and empathy, as it suggests you’re providing information that might be of interest to the person.

Example:
Informing a friend about a local event they might like.

Best Use:
Personal or customer service settings.

Worst Use:
Business-critical or formal notifications.

Tone:
Friendly, thoughtful, considerate.

I wanted to keep you in the loop 

Meaning:
A casual but thoughtful way to ensure someone stays informed.

Explanation:
This phrase conveys a sense of inclusion and partnership, often used in team or collaborative settings.

Example:
Keeping a team member informed about a project’s development.

Best Use:
Team collaborations, informal work communications.

Worst Use:
Formal legal or business communication.

Tone:
Friendly, collaborative

I’m happy to update you on 

Meaning:
A positive and warm way to share news or updates.

Explanation:
This phrase conveys enthusiasm and a willingness to provide helpful information.

Example:
Informing a client of a successful project milestone.

Best Use:
Customer service, positive updates, and project management.

Worst Use:
Negative or sensitive updates.

Tone:
Positive, enthusiastic, professional.

I’d like to give you an overview 

Meaning:
A formal way to introduce a summary of information.

Explanation:
This version is often used when presenting or summarizing detailed information.

Example:
Providing a summary of a report or meeting.

Best Use:
Business meetings, presentations, or project summaries.

Worst Use:
Quick updates or casual messages.

Tone:
Professional, informative, structured.

This is just to let you know 

Meaning:
A gentle, informal way to provide information.

Explanation:
It sounds approachable and less formal, which can make your message feel friendlier.

Example:
Letting a colleague know about a minor schedule change.
Best Use:
Casual or friendly communication.

Worst Use:
Legal, corporate, or highly formal environments.

Tone:
Casual, friendly, light-hearted.

Conclusion

As you can see, there are many ways to say this to inform you, each carrying a unique tone and nuance. Whether you’re looking to sound more formal, polite, approachable, or casual, these alternatives give you the flexibility to convey your message thoughtfully. The key is understanding the context and adjusting the tone accordingly. So, next time you need to share important information, try one of these phrases to make your communication more engaging and personal.