35 Other Ways to Say “Please Note” (With Examples)

When writing emails, presentations, or formal letters, using Other Ways to say “Please Note,” like I’d like to highlight or kindly be aware, can make your tone friendlier and more adaptable without losing clarity. Choosing these alternatives helps your message feel warm and professional, improving how your communication is received.

To rephrase, “Please Note“ that, effectively, try wording that guides rather than commands. Expressions like It’s important to mention or Here’s something to keep in mind maintain a polite tone while keeping your point clear. This strategy works across emails, presentations, and letters, ensuring your message remains professional yet approachable.

What Does “Please Note” Mean?

“Please Note“ is a polite way to draw attention to important information. It often precedes details that require action, acknowledgment, or special consideration. While effective, overusing it can make your writing feel repetitive or robotic, which is why alternatives can enhance your communication style.

When to Use “Please Note”

You use “Please Note“ in various contexts to emphasize key information. Common situations include:

• Highlighting deadlines.
• Calling attention to rules or instructions.
• Adding disclaimers or important details.
• Clarifying information in documents, presentations, or discussions.

Is It Professional or Polite to Say “Please Note”?

Yes, “Please Note“ is both professional and polite. However, in casual or conversational writing, it might sound overly formal. To avoid monotony and match your tone to the audience, swapping it for other phrases can help you strike the right balance.

Pros and Cons of Saying “Please Note”

Pros:

• It’s clear and direct.
• Universally understood across contexts.
• Adds a polite tone to your writing.

Cons:

• Overuse can make your writing feel repetitive or bland.
• It may sound too formal in casual settings.
• Lacks creativity or emotional connection.

Synonyms For Please Note:

• Keep in mind
• Be aware
• Just a heads-up
• Take note
• Please be advised
• Remember
• Kindly note
• It’s important to highlight
• Let me bring to your attention
• For your awareness
• Don’t forget
• Take into account
• Here’s a reminder
• Make sure
• We’d like to point out
• It’s worth noting
• As a reminder
• Let’s not forget
• I’d like to draw your attention to
• Please keep in mind
• Do take note
• Important to remember
• For your reference
• Don’t overlook
• Allow me to point out
• To clarify
• Highlighting this for you
• We would like to emphasize
• May I remind you
• Note that
• Mark this down
• Note that
• To bring to your attention
• For your consideration
• As mentioned earlier
• Let’s ensure

Keep in mind

Meaning:
A conversational way to remind someone of something.

Explanation:
This phrase works well in informal or semi-formal contexts, adding a touch of friendliness.

Example:
Keep in mind that the meeting starts at 10 a.m. sharp.

Best Use:
Emails, reminders, and casual conversations.

Worst Use:
Highly formal documents.

Tone:
Friendly, conversational, neutral.

Be aware

Meaning:
A slightly formal way to alert someone to something important.

Explanation:
This phrase is clear and professional, making it suitable for direct communication.

Example:
Be aware that the policy changes take effect immediately.

Best Use:
Professional emails or announcements.

Worst Use:
Casual contexts where it might sound too rigid.

Tone:
Formal, direct, polite.

Just a heads-up

Meaning:
An informal way to alert someone about something upcoming.

Explanation:
This phrase is friendly and casual, often used to preface reminders or warnings.

Example:
Just a heads-up, the system will be down for maintenance tonight.

Best Use:
Casual emails, team updates, or personal reminders.

Worst Use:
Formal documents or legal contexts.

Tone:
Informal, friendly.

Take note

Meaning:
A direct and slightly formal way to emphasize important information.

Explanation:
Often used in professional or instructional settings to ensure focus on specific details.

Example:
Take note that submissions are due by Friday at 5 p.m.

Best Use:
Professional or academic instructions.

Worst Use:
Informal conversations.

Tone:
Formal, direct, instructional.

Please be advised

Meaning:
A formal and polite way to inform someone of important information.

Explanation:
This phrase is commonly used in official communication or legal notices.

Example:
Please be advised that late fees will apply after December 15th.

Best Use:
Formal letters, legal documents, or official announcements.

Worst Use:
Casual emails or conversations.

Tone:
Formal, respectful, serious.

Remember

Meaning:
A simple and direct reminder.

Explanation:
Works well for casual contexts or when the information is already known but needs reinforcement.

Example:
Remember to submit your timesheet by the end of the day.

Best Use:
Casual or semi-formal contexts.

Worst Use:
Legal or highly formal situations.

Tone:
Casual, conversational, neutral.

Kindly note

Meaning:
A polite alternative to “Please Note“, often used in professional contexts.

Explanation:
The addition of kindly softens the phrase and makes it sound more courteous.

Example:
Kindly note that the office will be closed on Friday for maintenance.

Best Use:
Emails, announcements, or reminders in professional contexts.

Worst Use:
Informal conversations where it might feel overly formal.

Tone:
Polite, professional, courteous.

It’s important to highlight

Meaning:
Draws attention to critical information in a professional yet engaging manner.

Explanation:
This phrase emphasizes the importance of the upcoming details.

Example:
It’s important to highlight that this offer expires in 48 hours.

Best Use:
Business reports, formal emails, or presentations.

Worst Use:
Casual conversations.

Tone:
Professional, engaging.

Let me bring to your attention.

Meaning:
A formal way to introduce important information.

Explanation:
This phrase is often used in professional or academic contexts to ensure focus.

Example:
Let me bring to your attention that this policy will be reviewed next month.

Best Use:
Formal documents, reports, or presentations.

Worst Use:
Informal emails or texts.

Tone:
Formal, respectful, direct.

For your awareness

Meaning:
A professional way to share information that someone needs to know.

Explanation:
This phrase works well for notifications or updates that don’t require action but need acknowledgment.

Example:
For your awareness, the schedule has been updated to include an additional session.

Best Use:
Professional emails or announcements.

Worst Use:
Informal settings where it might feel too formal.

Tone:
Formal, professional, neutral.

Don’t forget

Meaning:
A casual, friendly way to remind someone of something important.

Explanation:
This phrase is suitable for informal settings and can gently nudge the recipient to remember key details.

Example:
Don’t forget to bring your ID for the event.

Best Use:
Friendly emails, casual reminders, or personal conversations.

Worst Use:
Professional or formal contexts where a more polite tone is expected.

Tone:
Friendly, casual, approachable.

Take into account

Meaning:
A thoughtful way to ask someone to consider specific information.

Explanation:
Often used in discussions or planning contexts, this phrase encourages careful evaluation of details.

Example:
Take into account the traffic when planning your commute.

Best Use:
Semi-formal conversations, planning discussions, or collaborative settings.

Worst Use:
Casual or highly formal situations where simpler phrasing is preferred.

Tone:
Considerate, thoughtful, neutral.

Here’s a reminder

Meaning:
A direct and casual way to refresh someone’s memory about an important detail.

Explanation:
This phrase is effective for situations where a gentle nudge is needed without sounding too formal.

Example:
Here’s a reminder that your project deadline is tomorrow.

Best Use:
Team updates, casual emails, or friendly notifications.

Worst Use:
Formal documents or legal notices.

Tone:
Friendly, casual, approachable.

Make sure

Meaning:
A direct phrase to encourage someone to confirm or verify something important.

Explanation:
Works well in both informal and semi-formal contexts where you need clarity and action.

Example:
Make sure you double-check your work before submitting it.

Best Use:
Personal conversations, team collaborations, or reminders.

Worst Use:
Highly formal settings where more polite phrasing is needed.

Tone:
Clear, neutral, instructional.

We’d like to point out.

Meaning:
A professional and respectful way to emphasize specific details.

Explanation:
This phrase is often used in professional documents or meetings to highlight important points.

Example:
We’d like to point out that the budget allocation for this project has changed.

Best Use:
Business reports, presentations, or formal emails.

Worst Use:
Casual settings where it might sound too stiff.

Tone:
Formal, respectful, professional.

It’s worth noting

Meaning:
A thoughtful phrase to highlight information that deserves attention.

Explanation:
This alternative strikes a balance between formal and conversational, making it versatile.

Example:
It’s worth noting that the event will be held outdoors.

Best Use:
Professional communication, presentations, or semi-formal emails.

Worst Use:
Very casual or informal conversations.

Tone:
Professional, engaging, thoughtful.

As a reminder

Meaning:
A simple and polite way to re-emphasize something previously mentioned.

Explanation:
Often used to reinforce key points without introducing new information.

Example:
As a reminder, the office will be closed on Friday.

Best Use:
Professional emails or semi-formal settings.

Worst Use:
Very casual conversations where simpler phrasing is more suitable.

Tone:
Polite, formal, neutral.

Let’s not forget

Meaning:
A collaborative and inclusive way to remind others of important details.

Explanation:
This phrase is encouraging and works well in team-oriented settings.

Example:
Let’s not forget the deadline for client feedback is Monday.

Best Use:
Team meetings, collaborative emails, or group discussions.

Worst Use:
Highly formal documents or one-on-one professional emails.

Tone:
Friendly, collaborative, inclusive.

I’d like to draw your attention to

Meaning:
A formal and polite way to emphasize important details.

Explanation:
Often used in presentations or written reports to ensure specific information stands out.

Example:
I’d like to draw your attention to the updated project timeline.

Best Use:
Business meetings, reports, or formal presentations.

Worst Use:
Casual conversations where it might sound overly formal.

Tone:
Respectful, formal.

Please keep in mind

Meaning:
A polite and slightly formal way to remind someone of important considerations.

Explanation:
This phrase is versatile and works well in both professional and semi-formal settings.

Example:
Please keep in mind that the policy applies to all team members.

Best Use:
Professional emails, semi-formal announcements, or discussions.

Worst Use:
Casual or highly informal settings.

Tone:
Polite, professional, respectful.

Do take note

Meaning:
A formal yet assertive phrase to highlight critical information.

Explanation:
This phrase carries a sense of urgency, making it effective for key points that require immediate attention.

Example:
Do take note that all submissions must be finalized by 3 p.m. today.

Best Use:
Professional settings where clarity and formality are necessary.

Worst Use:
Casual conversations where it might feel overly stern.

Tone:
Formal, assertive, professional.

Important to remember

Meaning:
A clear and approachable phrase that signals vital information.

Explanation:
This phrase subtly emphasizes significance while maintaining a conversational tone.

Example:
It’s important to remember that this change affects all departments.

Best Use:
Semi-formal communications or friendly reminders.

Worst Use:
Highly formal contexts where more direct phrasing is required.

Tone:
Neutral, engaging, and approachable.

For your reference

Meaning:
A phrase often used to provide supplementary information for review or consideration.

Explanation:
It’s a polite way to introduce data, facts, or resources without sounding demanding.

Example:
For your reference, I’ve attached the updated guidelines.

Best Use:
Professional emails, reports, or resource sharing.

Worst Use:
Casual conversations where it may sound overly formal.

Tone:
Polite, professional, neutral.

Don’t overlook

Meaning:
A gentle reminder to pay attention to important details.

Explanation:
This phrase is effective for reinforcing key points without sounding overly strict.

Example:
Don’t overlook the requirements listed in the application form.

Best Use:
Informal reminders or semi-formal instructions.

Worst Use:
Highly formal contexts where it might seem too casual.

Tone:
Friendly, cautious, approachable.

Allow me to point out.

Meaning:
A formal phrase to draw attention to specific details or facts.

Explanation:
This phrase adds a touch of professionalism while ensuring clarity and focus.

Example:
Allow me to point out that the revised policy will come into effect next week.

Best Use:
Presentations, formal documents, or professional discussions.

Worst Use:
Informal chats where it could feel unnecessarily stiff.

Tone:
Respectful, formal, direct.

To clarify

Meaning:
A straightforward way to introduce or explain important details.

Explanation:
Often used to ensure there is no misunderstanding about key points.

Example:
To clarify, the meeting will now begin at 2 p.m. instead of 3 p.m.

Best Use:
Emails, team discussions, or professional clarifications.

Worst Use:
Casual contexts where it might feel too technical.

Tone:
Professional, neutral, precise.

Highlighting this for you

Meaning:
A friendly and proactive way to call attention to something significant.

Explanation:
This phrase is warm and engaging, making it great for team updates or casual notifications.

Example:
Highlighting this for you: the project folder has been updated with new resources.

Best Use:
Team emails, casual updates, or reminders.

Worst Use:
Formal or legal contexts.

Tone:
Friendly, collaborative, and approachable.

We would like to emphasize

Meaning:
A formal and polite way to stress the importance of something.

Explanation:
Often used in professional or academic communication to ensure key points are noticed.

Example:
We would like to emphasize that attendance is mandatory for this training session.

Best Use:
Business emails, formal announcements, or presentations.

Worst Use:
Casual conversations or informal settings.

Tone:
Professional, polite, serious.

May I remind you

Meaning:
A polite phrase to refresh someone’s memory about a specific detail.

Explanation:
This phrase is courteous and works well in both formal and semi-formal contexts.

Example:
May I remind you to complete the feedback survey by Thursday?

Best Use:
Formal emails or polite reminders.

Worst Use:
Casual conversations where it might sound overly formal.

Tone:
Respectful, courteous, polite.

Note that

Meaning:
A concise and direct way to introduce important information.

Explanation:
This phrase is straightforward and effective for quick updates or instructions.

Example:
Note that the system will be offline for maintenance tonight.

Best Use:
Professional or semi-formal communication.

Worst Use:
Very casual settings where it might feel too rigid.

Tone:
Direct, neutral, clear.

Mark this down

Meaning:
A casual and conversational way to ensure someone remembers key details.

Explanation:
This phrase is engaging and works well in informal contexts.

Example:
Mark this down: we’re meeting at 3 p.m. tomorrow.

Best Use:
Casual conversations or friendly reminders.

Worst Use:
Formal or professional settings.

Tone:
Informal, approachable, conversational.

To bring to your attention

Meaning:
A formal phrase to ensure someone focuses on a specific issue.

Explanation:
Commonly used in professional emails or meetings to introduce key points.

Example:
To bring to your attention: the client’s feedback requires immediate action.

Best Use:
Business discussions, professional emails, or formal reports.

Worst Use:
Informal chats where it could feel out of place.

Tone:
Formal, respectful, serious.

For your consideration

Meaning:
A thoughtful way to suggest or present information for review.

Explanation:
This phrase works well when you want to sound polite and professional.

Example:
For your consideration, I’ve attached a proposal for the upcoming project.

Best Use:
Professional emails, proposals, or recommendations.

Worst Use:
Casual conversations or informal reminders.

Tone:
Polite, respectful, professional.

As mentioned earlier

Meaning:
A polite way to reference previously shared information.

Explanation:
This phrase helps reinforce details without introducing them as new.

Example:
As mentioned earlier, the deadline for submissions is Friday.

Best Use:
Professional emails or formal follow-ups.

Worst Use:
Casual settings where it might sound overly formal.

Tone:
Polite, neutral, precise.

Let’s ensure

Meaning:
A collaborative way to emphasize accountability or attention to detail.

Explanation:
This phrase is encouraging and works well in team settings to foster responsibility.

Example:
Let’s ensure that all necessary documents are submitted on time.

Best Use:
Team discussions, collaborative emails, or casual reminders.

Worst Use:
Highly formal contexts where more direct phrasing is expected.

Tone:
Friendly, collaborative, motivational.

Conclusion

Using “Please Note” as your default phrase might work, but adding variety makes your communication more engaging and impactful. The 35 alternatives listed here offer flexibility, allowing you to tailor your message to different audiences and contexts. Whether it’s casual, professional, or formal, choosing the right phrase ensures your message resonates while keeping your tone thoughtful and clear. Experiment with these options and watch your writing become more dynamic and effective!