When asking someone to forward an email, finding the right words can make a significant difference in how your message is received. “Please Forward This Email” is often simple, but using thoughtful alternatives instead of this simple phrase helps your message feel personal, warm, and considerate. Choosing the right phrasing allows you to express care and respect for the recipient’s time, increasing the chances of a positive response.
This guide provides 35 complete definitions, scenarios, and practical tips on using professional or casual alternatives. From my experience, choosing words that feel sincere can make even routine requests personal, showing thoughtfulness and professionalism. Each message crafted with the right phrasing ensures your email reaches the correct person effectively, while demonstrating care and respect for their time.
Finding the right words when asking someone to forward an email can make a significant difference. While “Please forward this email” is simple, using thoughtful alternatives can make your message feel more personal, warm, and considerate. The phrasing you choose can express care, respect the recipient’s time, and increase the chances of a positive response. Below is a guide with 35 alternatives, complete with definitions, scenarios, and tips for professional and casual use.
What Does “Please Forward This Email” Mean?
“Please forward this email” is a polite request asking someone to send the email content to another person. It’s often used in professional communication to share important information efficiently. While straightforward, it can feel abrupt if not phrased thoughtfully. Using alternatives allows your message to maintain warmth, clarity, and respect.
When to Use “Please Forward This Email”
Use “Please forward this email” when:
- You need to share information with someone not on the original recipient list
- You want to pass along important updates professionally
- You aim to respectfully ask colleagues, clients, or team members for assistance
Alternatives can make your request feel more personal and less transactional, which helps maintain good workplace relationships.
Is It Professional/Polite to Say “Please Forward This Email”?
Yes, it is both professional and polite. However, the tone matters:
- Polite and professional: “Could you kindly forward this email?”
- Too casual or abrupt: “Forward this email.”
Using thoughtful phrasing ensures your email is well-received while showing respect for the recipient’s time and effort.
Pros and Cons
Pros:
- Communicates the request clearly
- Can be made polite and considerate
- Easy to understand
Cons:
- May feel abrupt or demanding if phrased poorly
- Overuse can feel repetitive
- May lack warmth if not personalized
Please Forward This Email Synonyms:
- Could You Kindly Forward This Email?
- Would You Mind Forwarding This Email?
- Please Pass This Email Along
- I’d Appreciate It If You Could Forward This Email
- Could You Help Me by Forwarding This Email?
- Please Share This Email
- Kindly Forward This Email to the Relevant Person
- I Would Be Grateful If You Could Forward This Email
- Please Ensure This Email Reaches the Relevant Person
- Could You Forward This Email at Your Earliest Convenience?
- I Would Appreciate Your Help in Forwarding This Email
- Could You Pass This Email On?
- Please Help Me Forward This Email
- Would You Kindly Share This Email?
- I’d Be Thankful If You Could Forward This Email
- Kindly Send This Email to the Appropriate Person
- I’d Appreciate It If You Could Share This Email
- Could You Forward This Email for Me?
- Please Make Sure This Email Reaches the Correct Person
- I’d Be Grateful If You Could Send This Email
- Could You Forward This Email to the Team?
- Please Share This With the Relevant Department
- I’d Appreciate Your Assistance in Forwarding This Email
- Kindly Pass This Email On to the Relevant Person
- Could You Circulate This Email?
- I’d Be Thankful If You Could Share This Email
- Please Forward This to the Appropriate Contact
- Could You Share This Email With the Right Person?
- I’d Appreciate It if You Could Forward This Email
- Kindly Forward This Email to the Relevant Contact
- Could You Assist Me by Forwarding This Email?
- Please Make Sure This Email Gets Forwarded
- I Would Appreciate Your Forwarding This Email
- Kindly Ensure This Email Reaches the Right Person
- Could You Forward This Email When Convenient?
Could You Kindly Forward This Email?
Meaning:
A polite way to request that someone send the email to another person.
Explanation:
Combines politeness with professionalism, softening the request.
Example:
“Could you kindly forward this email to the project team?”
Best Use:
Professional emails, client communication.
Worst Use:
Overly casual conversations can feel formal.
Tone:
Polite, professional, respectful
Would You Mind Forwarding This Email?
Meaning:
A gentle request phrased as a question.
Explanation:
Uses indirect phrasing to show consideration for the recipient’s time.
Example:
“Would you mind forwarding this email to our marketing team?”
Best Use:
Professional or semi-formal communication.
Worst Use:
Repeated requests to the same person may feel overused.
Tone:
Courteous, gentle, considerate
Please Pass This Email Along
Meaning:
Requesting someone to share the email with another party.
Explanation:
Slightly less formal but still polite; widely accepted in professional contexts.
Example:
“Please pass this email along to the client for review.”
Best Use:
Workplace emails, internal team communications.
Worst Use:
Very formal situations; can feel casual.
Tone:
Friendly, polite
I’d Appreciate It If You Could Forward This Email
Meaning:
Combines gratitude with the request.
Explanation:
Shows respect for the recipient’s effort while making the request.
Example:
“I’d appreciate it if you could forward this email to the finance department.”
Best Use:
Formal or semi-formal workplace communication.
Worst Use:
Overuse may feel formulaic.
Tone:
Polite, appreciative, professional
Could You Help Me by Forwarding This Email?
Meaning:
Positions the request as a form of assistance.
Explanation:
Shows collaboration and reduces the sense of imposition.
Example:
“Could you help me by forwarding this email to the HR team?”
Best Use:
Team emails, collaborative projects.
Worst Use:
Casual messaging with friends-it may feel formal.
Tone:
Respectful, helpful, courteous
Please Share This Email
Meaning:
Direct yet polite request to share information.
Explanation:
Short and clear; ideal for busy recipients.
Example:
Please share this email with your department.”
Best Use:
Quick professional emails, internal communications.
Worst Use:
It can feel abrupt if context is not considered.
Tone:
Polite, concise
Kindly Forward This Email to the Relevant Person
Meaning:
Professional and formal phrasing.
Explanation:
Indicates you trust the recipient to send the email to the appropriate individual.
Example:
“Kindly forward this email to the person responsible for approvals.”
Best Use:
Formal professional emails.
Worst Use:
Casual texting; too formal for friends or close colleagues.
Tone:
Polite, formal, professional
I Would Be Grateful If You Could Forward This Email
Meaning:
Expresses gratitude in advance for the action.
Explanation:
Shows respect and appreciation, making the request more persuasive.
Example:
“I would be grateful if you could forward this email to the operations team.”
Best Use:
Formal professional emails, client communication.
Worst Use:
Casual messaging-it can feel too formal.
Tone:
Respectful, appreciative, polite
Please Ensure This Email Reaches the Relevant Person
Meaning:
A polite way to request forwarding while emphasizing importance.
Explanation:
Suitable when ensuring the email reaches a specific target.
Example:
“Please ensure this email reaches the project lead for updates.”
Best Use:
Workplace communication, urgent internal emails.
Worst Use:
Casual messaging-it may sound too authoritative.
Tone:
Professional, polite, considerate
Could You Forward This Email at Your Earliest Convenience?
Meaning:
Polite and time-sensitive request.
Explanation:
Balances respect for the recipient’s schedule with urgency.
Example:
Could you forward this email at your earliest convenience to the finance team?”
Best Use:
Professional emails, time-sensitive communication.
Worst Use:
Casual conversations may sound formal.
Tone:
Polite, respectful, professional
I Would Appreciate Your Help in Forwarding This Email
Meaning:
Shows gratitude while requesting action.
Explanation:
Combines respect and appreciation; ideal for professional communication.
Example:
“I would appreciate your help in forwarding this email to the legal team.”
Best Use:
Formal or semi-formal workplace emails.
Worst Use:
Casual messages-it may feel overly formal.
Tone:
Polite, appreciative, professional
Could You Pass This Email On?
Meaning:
Casual yet polite request to share the email.
Explanation:
Works well in less formal professional settings.
Example:
“Could you pass this email on to the marketing department?”
Best Use:
Internal team emails or casual professional communication.
Worst Use:
Very formal emails-it may feel too relaxed.
Tone:
Friendly, polite
Please Help Me Forward This Email
Meaning:
Combines request with a call for collaboration.
Explanation:
Shows teamwork and minimizes imposition.
Example:
“Please help me forward this email to the HR manager.”
Best Use:
Team-oriented workplaces, collaborative projects.
Worst Use:
Casual texts with friends-it may sound formal.
Tone:
Polite, collaborative, considerate
Would You Kindly Share This Email?
Meaning:
A polite and indirect way of requesting forwarding.
Explanation:
Softens the request while showing courtesy.
Example:
“Would you kindly share this email with the client?”
Best Use:
Professional emails and client communication.
Worst Use:
Overly casual settings-it may feel formal.
Tone:
Courteous, polite, professional
I’d Be Thankful If You Could Forward This Email
Meaning:
Expresses gratitude for the action in advance.
Explanation:
Shows appreciation, making the request more persuasive.
Example:
“I’d be thankful if you could forward this email to the operations team.”
Best Use:
Formal workplace emails.
Worst Use:
Casual texts-it may feel too formal.
Tone:
Appreciative, polite, professional
Kindly Send This Email to the Appropriate Person
Meaning:
Professional phrasing requesting the right recipient receives it.
Explanation:
Shows respect and trust in the recipient’s judgment.
Example:
Kindly send this email to the appropriate manager.”
Best Use:
Formal emails, internal communication.
Worst Use:
Casual messaging-it may sound stiff.
Tone:
Polite, formal, professional
I’d Appreciate It If You Could Share This Email
Meaning:
Gratitude-based polite request.
Explanation:
Highlights respect and appreciation, ensuring a warm tone.
Example:
“I’d appreciate it if you could share this email with the team.”
Best Use:
Professional or semi-formal communication.
Worst Use:
Casual messages-it may feel formal.
Tone:
Respectful, appreciative, professional
Could You Forward This Email for Me?
Meaning:
Simple and direct, polite request.
Explanation:
Useful in both casual and professional contexts.
Example:
“Could you forward this email to the finance department?”
Best Use:
Quick professional emails, internal communication.
Worst Use:
Overly formal contexts-it may feel too casual.
Tone:
Polite, neutral
Please Make Sure This Email Reaches the Correct Person
Meaning:
Ensures the email reaches the intended recipient.
Explanation:
Combines a polite request with emphasis on accuracy.
Example:
“Please make sure this email reaches the project lead.”
Best Use:
Workplace emails, important communications.
Worst Use:
Casual messages-it may sound authoritative.
Tone:
Polite, professional, careful
I’d Be Grateful If You Could Send This Email
Meaning:
Expresses gratitude and a polite request.
Explanation:
Balances professionalism and courtesy effectively.
Example:
“I’d be grateful if you could send this email to the operations team.”
Best Use:
Formal emails, client communication.
Worst Use:
Casual texts-it may feel formal.
Tone:
Respectful, courteous, professional
Could You Forward This Email to the Team?
Meaning:
Direct, professional request to send the email to a group.
Explanation:
Clear and concise phrasing; widely used in office communication.
Example:
“Could you forward this email to the design team for review?”
Best Use:
Professional internal communication.
Worst Use:
Informal casual chats-it may feel formal.
Tone:
Polite, concise, professional
Please Share This With the Relevant Department
Meaning:
Polite direction to ensure proper distribution.
Explanation:
Helps avoid miscommunication and ensures accuracy.
Example:
“Please share this with the relevant department for approval.”
Best Use:
Internal professional emails.
Worst Use:
Casual messages-it may seem formal.
Tone:
Polite, professional
I’d Appreciate Your Assistance in Forwarding This Email
Meaning:
Polite request framed as seeking help.
Explanation:
Shows collaboration and respect for the recipient’s time.
Example:
“I’d appreciate your assistance in forwarding this email to HR.”
Best Use:
Professional emails, team communication.
Worst Use:
Casual messaging-it may feel formal.
Tone:
Respectful, polite, collaborative
Kindly Pass This Email On to the Relevant Person
Meaning:
Formal request to forward to the right person.
Explanation:
Uses polite phrasing and emphasizes correctness.
Example:
“Kindly pass this email on to the account manager.”
Best Use:
Workplace emails, formal professional communication.
Worst Use:
Casual chats-it may feel stiff.
Tone:
Polite, formal
Could You Circulate This Email?
Meaning:
Request to send an email to multiple recipients or a group.
Explanation:
Useful when addressing teams or departments.
Example:
“Could you circulate this email to all department heads?”
Best Use:
Internal professional communication.
Worst Use:
Personal messages-it may feel formal.
Tone:
Professional, polite
I’d Be Thankful If You Could Share This Email
Meaning:
Polite, gratitude-driven request.
Explanation:
Expresses appreciation while requesting action.
Example:
“I’d be thankful if you could share this email with the client.”
Best Use:
Professional emails, formal communications.
Worst Use:
Casual texts-it may sound formal.
Tone:
Appreciative, polite
Please Forward This to the Appropriate Contact
Meaning:
Ensures email reaches the right person with polite phrasing.
Explanation:
Professional and respectful request.
Example:
“Please forward this to the appropriate contact for review.”
Best Use:
Internal emails, professional settings.
Worst Use:
Casual chats-it may feel too formal.
Tone:
Polite, professional
Could You Share This Email With the Right Person?
Meaning:
Polite, professional phrasing to ensure accurate forwarding.
Explanation:
Useful for clarity and proper distribution.
Example:
“Could you share this email with the right person in finance?”
Best Use:
Workplace emails, internal communication.
Worst Use:
Casual conversation-it may feel formal.
Tone:
Polite, clear
I’d Appreciate It if You Could Forward This Email
Meaning:
Gratitude-based polite request.
Explanation:
Combines professionalism with a tone of appreciation.
Example:
“I’d appreciate it if you could forward this email to the marketing team.”
Best Use:
Formal or semi-formal workplace emails.
Worst Use:
Casual messaging-it may sound too formal.
Tone:
Appreciative, polite
Kindly Forward This Email to the Relevant Contact
Meaning:
Formal and polite direction.
Explanation:
Shows respect and professionalism while ensuring proper distribution.
Example:
“Kindly forward this email to the relevant contact in HR.”
Best Use:
Workplace emails, official correspondence.
Worst Use:
Informal texts-it may feel stiff.
Tone:
Polite, formal
Could You Assist Me by Forwarding This Email?
Meaning:
Frames the request as seeking help.
Explanation:
Polite and collaborative phrasing that respects the recipient’s time.
Example:
“Could you assist me by forwarding this email to the operations team?”
Best Use:
Team emails, professional requests.
Worst Use:
Casual messages-it may feel formal.
Tone:
Polite, collaborative
Please Make Sure This Email Gets Forwarded
Meaning:
Polite request emphasizing action.
Explanation:
Ensures clarity and accountability while remaining courteous.
Example:
“Please make sure this email gets forwarded to the finance department.”
Best Use:
Professional internal emails.
Worst Use:
Casual chats-it may seem commanding.
Tone:
Polite, clear
I Would Appreciate Your Forwarding This Email
Meaning:
Combines request and gratitude in one phrase.
Explanation:
Polite, professional phrasing showing respect.
Example:
“I would appreciate your forwarding this email to the project lead.”
Best Use:
Workplace emails, formal requests.
Worst Use:
Informal messages-it may feel stiff.
Tone:
Polite, professional
Kindly Ensure This Email Reaches the Right Person
Meaning:
Emphasizes proper delivery with politeness.
Explanation:
Professional phrasing ensures accuracy and respect.
Example:
“Kindly ensure this email reaches the right person for approvals.”
Best Use:
Workplace emails, professional communication.
Worst Use:
Casual messaging-it may feel too formal.
Tone:
Polite, professional
Could You Forward This Email When Convenient?
Meaning:
Polite request emphasizing flexibility in timing.
Explanation:
Respects the recipient’s schedule while making the request.
Example:
“Could you forward this email when convenient to the marketing team?”
Best Use:
Professional emails, considerate requests.
Worst Use:
Informal chats-it may sound formal.
Tone:
Polite, considerate
Final Thoughts
Requesting someone to forward an email might seem simple, but the words you choose can greatly impact how your message is received. While “Please forward this email” is clear, using thoughtful alternatives adds warmth, professionalism, and consideration. By selecting phrases like “Could you kindly forward this email?” or “I’d appreciate it if you could forward this email,” you communicate respect for the recipient’s time while encouraging a positive response.
The key is context. In formal business communication, phrases such as “Kindly forward this email to the appropriate contact” or “I would be grateful if you could share this email” maintain professionalism and clarity. In more casual or internal team settings, options like “Could you pass this email on?” or “Please share this email with the team” feel approachable while still polite. Using these alternatives thoughtfully improves engagement, reduces misunderstandings, and helps build stronger professional relationships.
Ultimately, effective communication is not just about conveying information-it’s about showing empathy, respect, and consideration. By mastering these 35 alternatives, you can ensure your emails are not only actionable but also memorable, fostering goodwill and smoother collaboration. A small change in phrasing can transform routine requests into thoughtful interactions that strengthen trust and rapport across your professional network.
FAQs
What are the best alternatives to “Please Forward This Email”?
Some of the best alternatives include “Could you kindly forward this email?”, “I’d appreciate it if you could share this email,” and “Please pass this email on to the relevant person.” These options convey politeness, professionalism, and consideration for the recipient’s time.
When should I use a casual alternative?
Casual alternatives like “Could you pass this email on?” or “Please share this email with the team” work best in internal team emails or informal workplace communication, maintaining warmth without being too formal.
Are formal alternatives suitable for clients?
Yes. Phrases such as “I would be grateful if you could forward this email” or “Kindly forward this email to the appropriate contact” are ideal for client-facing or formal professional communication, showing respect and professionalism.
How can I make my forwarding request sound polite?
Use gratitude, softening phrases, and indirect language. For example, “I’d appreciate it if you could forward this email” or “Would you mind sharing this email?” signals respect while maintaining clarity and actionability.
Why is phrasing important when asking someone to forward an email?
The right phrasing shows empathy, respect, and consideration, improving the likelihood of timely responses. Thoughtful language strengthens relationships, fosters collaboration, and makes routine requests feel personal and professional rather than abrupt or transactional.
Hi, I’m Emma Brooke, the writer and creator behind Grammarwaves.com. I’m passionate about helping people understand English grammar in a simple, clear, and engaging way. Whether you’re brushing up on basic grammar or diving into tricky language questions, my goal is to make learning easy and enjoyable.
