35 Other Ways to Say “Just So You Know” (With Examples)

These 35 Other Ways to Say ‘Just So You Know’ can help you share updates in a kinder tone – whether in emails, conversations, or daily communication. The words you choose can soften a message or make it feel sharp. A simple phrase like “just so you know” is often used to deliver information, but it may not always show care or fit the context. From my own experience, finding the right Phrases lets me convey the sentiment I want-  whether empathetic, professional, casual, or supportive. These alternatives make every note feel more personal and natural.

In professional spaces, where sentiment and tone carry weight, selecting the right option matters most. A courteous approach makes sure my words are understood without confusion. Even in more casual notes, the same rule applies: always communicate clearly, express care, and keep things supportive. Practicing these alternatives equips you to handle different situations smoothly, ensuring your style remains polished and approachable.

What Does “Just So You Know” Mean?

The phrase “just so you know” is a polite way of introducing information. It usually signals that what you’re sharing is important, helpful, or clarifying. It doesn’t demand action, but it makes the other person aware of something they might not already know. Depending on tone, it can feel caring, neutral, or even blunt.

When to Use “Just So You Know”

Use “just so you know” when you want to:

• Share clarifying information.
• Give someone a gentle reminder.
• Provide context before a decision.
• Add a non-confrontational note to your message.

However, if you want to sound warmer or more professional, choosing an alternative may be better.

Is It Professional/Polite to Say “Just So You Know”?

Yes, but it depends on tone and setting. In casual conversations, it’s perfectly fine. In professional environments, it can sometimes feel too blunt or dismissive, depending on delivery. Swapping it for a softer or more formal phrase often makes communication more polished.

Pros or Cons of Using “Just So You Know”

Pros:

• Short and clear.
• Works in casual conversation.
• Communicates awareness without demanding action.

Cons:

• It can sound blunt or passive-aggressive.
• May come across as dismissive in emails or professional settings.
• Lacks warmth compared to alternatives.

Just So You Know Synonyms:

• For Your Information
• Just a Heads-Up
• So You’re Aware
• Just Wanted to Let You Know
• Thought You Should Know
• Keep in Mind
• As a Reminder
• Just FYI
• To Let You Know
• Worth Noting
• Don’t Forget
• Bear in Mind
• In Case You Didn’t Know
• Simply a Reminder
• Take Note
• For Clarity
• If It Helps
• Just Sharing
• To Clarify
• As a Note
• For Transparency
• So You Know
• By the Way
• As a Heads-Up
• Worth Mentioning
• Thought I’d Mention
• Just Pointing Out
• For Your Awareness
• A Gentle Reminder
• For Accuracy
• I Should Mention
• Just Informing You
• To Keep You Updated
• Just in Case
• Only So You Know

For Your Information

Meaning:
A professional and neutral way to provide details.

Explanation:
Commonly used in work emails or formal settings, this phrase communicates facts directly without emotional undertones.

Example:
For your information, the report is due Friday.”

Best Use:
Workplace communication, business writing.

Worst Use:
Casual chats with friends-  it might sound stiff.

Tone:
Neutral, formal.

Just a Heads-Up

Meaning:
A friendly way to warn or notify someone.

Explanation:
It signals advance notice, often used before potential problems.

Example:
“Just a heads-up, the meeting starts earlier than planned.”

Best Use:
Colleagues, friends, or casual professional settings.

Worst Use:
Legal or official documents.

Tone:
Friendly, casual, caring.

So You’re Aware

Meaning:
A polite way to ensure someone has the right information.

Explanation:
Useful when the goal is to avoid misunderstandings.

Example:
“So you’re aware, the project deadline has moved up.”

Best Use:
Informing colleagues or clients.

Worst Use:
Informal chat with close friends.

Tone:
Neutral, slightly formal.

Just Wanted to Let You Know

Meaning:
A gentle and warm way to provide information.

Explanation:
This phrase softens the delivery and makes it feel more personal.

Example:
Just wanted to let you know, I’ll be running a bit late.”

Best Use:
Personal messages, friendly updates.

Worst Use:
Legal or highly formal writing.

Tone:
Warm, considerate.

Thought You Should Know

Meaning:
A caring way to share something important.

Explanation:
It implies you’re looking out for the other person’s benefit.

Example:
Thought you should know, the restaurant closes early tonight.”

Best Use:
Personal and professional conversations where empathy matters.

Worst Use:
When giving bad news blunt.

Tone:
Empathetic, thoughtful.

Keep in Mind

Meaning:
A reminder-style phrase to help someone remember.

Explanation:
Often used to highlight key details.

Example:
“Keep in mind, parking is limited near the venue.”

Best Use:
Helpful reminders, instructions.

Worst Use:
Emotional conversations-  it may sound too practical.

Tone:
Neutral, instructional.

As a Reminder

Meaning:
A formal way to re-share important details.

Explanation:
Common in professional settings when deadlines or tasks need reinforcing.

Example:
“As a reminder, your payment is due tomorrow.”

Best Use:
Emails, office memos, formal notes.

Worst Use:
Friendly conversations.

Tone:
Formal, professional.

Just FYI

Meaning:
The shorthand of “for your information.”

Explanation:
Casual and quick, used in texts or informal emails.

Example:
Just FYI, the files are already uploaded.”

Best Use:
Friendly work chats, group texts.

Worst Use:
Formal writing-  it feels too casual.

Tone:
Informal, quick.

To Let You Know

Meaning:
A simple and direct alternative.

Explanation:
Works well in both personal and professional contexts.

Example:
To let you know, I won’t be available after 5 PM.”

Best Use:
Friendly or semi-formal notes.

Worst Use:
Legal or corporate documents.

Tone:
Neutral, straightforward.

Worth Noting

Meaning:
A refined way to highlight importance.

Explanation:
It draws attention without being forceful.

Example:
It’s worth noting that this version has a few updates.”

Best Use:
Reports, thoughtful emails.

Worst Use:
Text messages-  it may sound stiff.

Tone:
Professional, thoughtful.

Don’t Forget

Meaning:
A reminder phrase meant to emphasize importance.

Explanation:
It suggests the detail could easily be overlooked, so you’re pointing it out to help.

Example:
Don’t forget, the form must be submitted by noon.”

Best Use:
Gentle reminders to colleagues, friends, or family.

Worst Use:
With superiors, it may come across as patronizing.

Tone:
Friendly, cautionary.

Bear in Mind

Meaning:
A slightly formal version of “keep in mind.”

Explanation:
It highlights that something should remain in consideration while making a choice.

Example:
Bear in mind, the store closes early on Sundays.”

Best Use:
Presentations, formal reminders.

Worst Use:
Texts or casual talks-  it may sound too formal.

Tone:
Professional, thoughtful.

In Case You Didn’t Know

Meaning:
A casual way of pointing out something the other person may not realize.

Explanation:
Best used when you want to share helpful context without assuming prior knowledge.

Example:
“In case you didn’t know, the app works offline too.”

Best Use:
Friends, casual emails.

Worst Use:
Strictly professional communication-  it might sound dismissive.

Tone:
Light, casual.

Simply a Reminder

Meaning:
A softer way of emphasizing an important point.

Explanation:
It carries less weight than “as a reminder” but still reinforces key details.

Example:
“Simply a reminder, the sign-up link closes tomorrow.”

Best Use:
Semi-formal reminders, newsletters.

Worst Use:
One-on-one casual chats.

Tone:
Neutral, polite.

Take Note

Meaning:
A direct instruction to pay attention.

Explanation:
It highlights that the detail is significant and shouldn’t be ignored.

Example:
“Take note, the entrance has changed to the side door.”

Best Use:
Announcements, instructions.

Worst Use:
Informal personal conversations-  it may sound bossy.

Tone:
Firm, clear.

For Clarity

Meaning:
A way of ensuring no confusion remains.

Explanation:
Often used when rephrasing instructions or correcting misunderstandings.

Example:
“For clarity, the payment covers both services.”

Best Use:
Professional emails, training materials.

Worst Use:
Friendly chats-  it may sound too formal.

Tone:
Precise, professional.

If It Helps

Meaning:
A caring phrase that frames information as supportive.

Explanation:
Shows you’re sharing information for their benefit, not obligation.

Example:
“If it helps, the files are already organized by category.”

Best Use:
Teamwork, personal conversations.

Worst Use:
Legal writing-  it’s too soft.

Tone:
Supportive, empathetic.

Just Sharing

Meaning:
A light, informal way to provide context.

Explanation:
Often used in casual conversations to add information without pressure.

Example:
“Just sharing, the event might be moved indoors.”

Best Use:
Friendly conversations, group chats.

Worst Use:
Professional communication-  it can sound careless.

Tone:
Informal, casual.

To Clarify

Meaning:
Used when you want to ensure mutual understanding.

Explanation:
Helps prevent confusion and solidifies meaning.

Example:
“To clarify, the meeting is scheduled for Thursday, not Friday.”

Best Use:
Emails, discussions, problem-solving.

Worst Use:
Very casual chats-  it may feel too stiff.

Tone:
Clear, professional.

As a Note

Meaning:
A softer, less formal way of highlighting a point.

Explanation:
Adds extra context without sounding too commanding.

Example:
“As a note, this version is still in draft form.”

Best Use:
Workplace emails, documentation.

Worst Use:
Jokes or casual banter.

Tone:
Neutral, thoughtful.

For Transparency

Meaning:
A phrase that shows openness and honesty.

Explanation:
Often used when sharing sensitive or behind-the-scenes details.

Example:
“For transparency, we’re still negotiating the contract terms.”

Best Use:
Professional environments, leadership communication.

Worst Use:
Every day, personal conversations.

Tone:
Honest, professional.

So You Know

Meaning:
A casual variation of “just so you know.”

Explanation:
Sounds more conversational and less formal.

Example:
“So you know, I’ll be leaving early today.”

Best Use:
Informal chats, friendly updates.

Worst Use:
Formal writing.

Tone:
Relaxed, casual.

By the Way

Meaning:
A casual, conversational insert for extra information.

Explanation:
Often used to add a side note or light reminder.

Example:
By the way, your package arrived this morning.”

Best Use:
Texts, casual talks.

Worst Use:
Formal communication.

Tone:
Friendly, lighthearted.

As a Heads-Up

Meaning:
A variation of “just a heads-up” with the same meaning.

Explanation:
Serves as a polite warning or notice.

Example:
As a heads-up, traffic is heavy on that route.”

Best Use:
Work chats, friends.

Worst Use:
Legal or official documents.

Tone:
Caring, casual.

Worth Mentioning

Meaning:
Suggests that the information adds value to the conversation.

Explanation:
Softens the importance while still making it notable.

Example:
“Worth mentioning, this deal includes free shipping.”

Best Use:
Professional or personal updates.

Worst Use:
ZBCritical safety reminders-  it sounds too mild.

Tone:
Gentle, thoughtful.

Thought I’d Mention

Meaning:
A casual way of sharing something in passing.

Explanation:
Implies friendliness and care in conversation.

Example:
“Thought I’d mention, the cafe just launched a new menu.”

Best Use:
Personal chats, casual work talk.

Worst Use:
High-stakes communication.

Tone:
Friendly, light.

Just Pointing Out

Meaning:
Used to draw attention to something specific.

Explanation:
Direct, sometimes used when clarifying errors.

Example:
“Just pointing out, the total doesn’t include tax.”

Best Use:
Clarifications, casual reminders.

Worst Use:
Sensitive topics-  it may sound sharp.

Tone:
Neutral, sometimes blunt.

For Your Awareness

Meaning:
A professional phrase highlighting awareness.

Explanation:
Often used in emails to ensure information is noted.

Example:
“For your awareness, the policy has been updated.”

Best Use:
Workplace communication.

Worst Use:
Personal chats-  it feels too formal.

Tone:
Professional, clear.

A Gentle Reminder

Meaning:
A soft and polite way to nudge someone.

Explanation:
Frame reminders as caring rather than commanding.

Example:
A gentle reminder, the deadline is this evening.”

Best Use:
Professional or friendly reminders.

Worst Use:
Urgent instructions-  it may feel too soft.

Tone:
Polite, empathetic.

For Accuracy

Meaning:
Used when correcting or clarifying details.

Explanation:
Positions the phrase as fact-focused.

Example:
“For accuracy, the budget is $10,000, not $12,000.”

Best Use:
Reports, clarifications.

Worst Use:
Emotional conversations.

Tone:
Professional, precise.

I Should Mention

Meaning:
A natural, conversational way to share details.

Explanation:
Adds information casually without sounding forced.

Example:
I should mention, the seats are first-come, first-served.”

Best Use:
Personal conversations, friendly updates.

Worst Use:
Strictly formal emails.

Tone:
Casual, friendly.

Just Informing You

Meaning:
A straightforward way to provide notice.

Explanation:
Communicates facts without extra emotion.

Example:
“Just informing you, the system will be down tonight.”

Best Use:
Workplace updates.

Worst Use:
Personal chats-  it feels robotic.

Tone:
Direct, professional.

To Keep You Updated

Meaning:
Suggests you’re actively sharing ongoing news.

Explanation:
Implies ongoing care and communication.

Example:
“To keep you updated, we’ve reached the final stage of testing.”

Best Use:
Progress reports, personal updates.

Worst Use:
One-time reminders.

Tone:
Caring, continuous.

Just in Case

Meaning:
Cautious phrase that covers potential scenarios.

Explanation:
Often used when you’re not sure if the person knows.

Example:
Just in case, bring an umbrella-  it might rain.”

Best Use:
Helpful reminders.

Worst Use:
Professional emails where precision is needed.

Tone:
Thoughtful, caring.

Only So You Know

Meaning:
A direct but polite version of “just so you know.”

Explanation:
Highlights that you’re giving information with no strings attached.

Example:
Only so you know, I may not make it to the dinner.”

Best Use:
Friendly or semi-formal settings.

Worst Use:
Highly professional or legal documents.

Tone:
Gentle, straightforward.

Final Thoughts

Finding the right words isn’t just about communicating facts–  it’s about shaping how your message feels to the person receiving it. Phrases like “just so you know” are simple and effective, but they can also sound blunt if used in the wrong setting. That’s why exploring alternatives gives you the power to adjust tone, show empathy, or maintain professionalism depending on the moment.

In casual conversations, softer choices like “just a heads-up” or “by the way” create a friendly, approachable feel. They make your words sound warm and natural, as if you’re simply chatting. In contrast, professional phrases such as “for your awareness” or “worth noting” maintain clarity while respecting workplace etiquette. These small adjustments ensure that your communication always feels polished, thoughtful, and appropriate.

The beauty of having 35 alternatives is that you’re never stuck with one option. You can pick a phrase that reflects not just what you need to say, but also how you want it to land. Think of it like choosing the right outfit for an occasion-  you wouldn’t wear the same thing to a job interview and a weekend barbecue. The same goes for words.

So next time you find yourself about to type or say “just so you know,” pause and consider: Do I want to sound caring, professional, or casual? The answer will guide you to the phrase that strengthens your connection, shows respect, and communicates with the right touch of warmth.

FAQs

What does “just so you know” really mean?

The phrase “just so you know” is a polite way of providing information. It signals that you’re giving someone context, not demanding action. Depending on tone, it can feel caring, neutral, or blunt. People often use it in casual chats, but it can sometimes sound less professional in formal communication.

Is it rude to say “just so you know”?

Not always, but tone matters. In casual settings, “just so you know” usually feels fine. However, in professional emails, it may come across as blunt or dismissive if used without care. Choosing a warmer alternative like “just a heads-up” or “thought you should know” often softens your message and makes it more polite.

What are better professional alternatives to “just so you know”?

For professional emails, use alternatives like “for your information,” “as a reminder,” “worth noting,” or “for your awareness.” These sound polished and respectful. They highlight important details without feeling casual or dismissive. Picking the right phrase ensures your tone remains professional while keeping your message clear and approachable for workplace settings.

Can I use “just so you know” in an email?

Yes, but be mindful of tone. In personal or friendly emails, “just so you know” feels natural. In professional messages, however, it may sound too casual or even passive-aggressive. Safer alternatives include “as a note,” “to clarify,” or “for transparency.” These keep your communication professional, precise, and more positively received.

What are some casual alternatives to “just so you know”?

For everyday conversations, casual alternatives include “by the way,” “just a heads-up,” “thought I’d mention,” and “just sharing.” These phrases sound light, friendly, and approachable. They work well in texts, chats with friends, or informal updates. Using them helps keep conversations warm and caring while still making sure important details are shared.