When you’re passing something along, it could be short information or just keeping someone in the loop, and that’s where 35 Other Ways to Say “FYI” can truly help you stand out in today’s modern world of communication. Simply saying “FYI” has become a staple, but there are plenty of other ways to convey the same message with a little style and variety. From sending a quick note to sharing important details, these small touches feel more nice and personal when you mix your language, helping you keep things fresh and more natural.
Sometimes, I like to explore around 35 different phrases people say in context, especially when backed by real examples that help you sound more engaging and thoughtful. Even a small bit of effort makes a big difference in how your words land.
Swapping out the ordinary phrase adds a more human touch, and in professional spaces, this subtle shift often shapes how your tone is received and remembered.
What Does “FYI” Mean?
FYI stands for “For Your Information,” and it’s commonly used to pass along information without implying any action is needed. It’s often used in emails, texts, or casual communication to share updates or knowledge that might be useful to the recipient. “FYI” is an abbreviation that can sometimes come off as cold or too casual. That’s why knowing other alternatives can help convey your message more warmly or formally, depending on the situation.
When to Use “FYI”?
“FYI” is typically used when you want to provide someone with information they might find useful, but you don’t need them to respond or take any immediate action. It’s a great way to share updates, news, or facts, whether at work or in personal conversations.
Is It Professional/Polite to Say “FYI”?
“FYI” is generally perceived as neutral and polite, but sometimes considered too informal, especially in professional settings. Depending on your tone and context, it might come across as brusque if not used thoughtfully. For more formal communication, you might want to use an alternative to convey the same idea with a bit more courtesy.
Pros and Cons of “FYI”
Pros:
- Short and to the point.
- Works well in informal communication.
- Useful for quickly sharing information without requiring a response.
Cons:
- It can sound too abrupt or casual in formal situations.
- May not feel warm or thoughtful enough for important communication.
FYI Synonyms:
- Just So You Know
- For Your Awareness
- Heads Up
- For Your Information Only
- Just Wanted to Let You Know
- In Case You Didn’t Know
- Just to Keep You in the Loop
- In Case You’re Interested
- For Your Reference
- Just a Quick Update
- As a Reminder
- Just to Inform You
- Thought You Might Want to Know
- Just a Heads-Up
- Please Be Advised
- For Your Consideration
- Just to Clarify
- For Your Review
- Please Take Note
- Here’s an Update
- Please Be Aware
- I Thought You Might Want to Know
- Just to Keep You Updated
- I Wanted to Share This With You
- Here’s Something You Might Find Useful
- For Your Consideration Only
- Just Passing This Along
- I Wanted to Bring This to Your Attention
- Just to Inform You
- Thought You’d Want to Know
- Just to Keep You Informed
- Here’s What’s Going On
- In Case You Missed It
- I Thought This Might Be Useful for You
- Just for Your Knowledge
Just So You Know
Meaning:
Used to gently inform someone about something.
Explanation:
It’s a softer, friendlier way to give someone a heads-up.
Example:
“Just so you know, the meeting has been moved to 3 PM.”
Best Use:
Casual settings, friendly exchanges.
Worst Use:
In formal emails or corporate settings.
Tone:
Informal, friendly.
For Your Awareness
Meaning:
Indicates that the information is for the person’s knowledge or understanding.
Explanation:
A little more formal than “FYI,” but still casual enough for most contexts.
Example:
“For your awareness, the project deadline has been extended.”
Best Use:
Professional emails where you don’t need a response.
Worst Use:
In a casual, quick update with friends or colleagues.
Tone:
Neutral, professional.
Heads Up
Meaning:
A casual alert or warning about something.
Explanation:
Often used to give someone advance notice about something important.
Example:
“Heads up, the office will be closed on Friday for maintenance.”
Best Use:
Informal contexts or quick updates.
Worst Use:
In very formal settings or important business communications.
Tone:
Informal, conversational.
For Your Information Only
Meaning:
A slightly more formal version of “FYI.”
Explanation:
Adds a sense of exclusivity to the information, implying no further action is required.
Example:
“For your information only, we’ve updated the privacy policy.”
Best Use:
Professional communications where no action is needed.
Worst Use:
Informal conversations where brevity is preferred.
Tone:
Formal, polite.
Just Wanted to Let You Know
Meaning:
A way to casually inform someone about something.
Explanation:
A friendly and informal expression to keep someone informed.
Example:
“Just wanted to let you know that the report is due tomorrow.”
Best Use:
Friendly work or personal exchanges.
Worst Use:
In professional settings where you need to sound more formal.
Tone:
Friendly, casual.
In Case You Didn’t Know
Meaning:|
A way to inform someone about something they might not be aware of.
Explanation:
It has a casual tone and is useful when the information might be surprising or unexpected.
Example:
“In case you didn’t know, there’s a change in the schedule tomorrow.”
Best Use:
Informal, helpful updates.
Worst Use:
In formal or sensitive conversations.
Tone:
Friendly, slightly informal.
Just to Keep You in the Loop
Meaning:
Keeping someone informed or updated on a situation.
Explanation:
A more involved way to keep someone apprised of important matters.
Example:
“Just to keep you in the loop, we’ve decided to extend the meeting.”
Best Use:
Professional settings where you need to keep colleagues informed.
Worst Use:
Personal conversations or casual settings.
Tone:
Professional, considerate.
In Case You’re Interested
Meaning:
Adds a sense of optionality, as if you’re informing someone about something they might find useful.
Explanation:
A casual, non-pushy way to share information.
Example:
“In case you’re interested, the latest sales figures are available now.”
Best Use:
Sharing optional or additional information.
Worst Use:
In situations where the recipient needs to act on the info.
Tone:
Casual, informative.
For Your Reference
Meaning:
Used to provide someone with information that they may want to look back on later.
Explanation:
It’s a polite, formal way to offer information for future use.
Example:
“For your reference, here’s the link to the meeting agenda.”
Best Use:
Formal settings, especially when sharing documents or resources.
Worst Use:
In casual, quick conversations.
Tone:
Formal, polite.
Just a Quick Update
Meaning:
A short, to-the-point message with new information.
Explanation:
A good way to quickly relay something important without a lot of details.
Example:
“Just a quick update: the product launch has been postponed.”
Best Use:
Quick emails, text updates, or informal messages.
Worst Use:
For complex or detailed information.
Tone:
Informal, efficient.
As a Reminder
Meaning:
Reminds someone of something they may have forgotten or need to know.
Explanation:
More of a gentle nudge than a new piece of information.
Example:
“As a reminder, the team meeting starts at 10 AM tomorrow.”
Best Use:
Friendly reminders for meetings or deadlines.
Worst Use:
In formal or official communications.
Tone:
Friendly, helpful.
Just to Inform You
Meaning:
A formal and polite way to give someone information.
Explanation:
Slightly more formal than “FYI,” suitable for professional communication.
Example:
“Just to inform you, the office will be closed next week for holidays.”
Best Use:
Professional emails, especially in official notices.
Worst Use:
Casual conversations.
Tone:
Professional, respectful.
Thought You Might Want to Know
Meaning:
Implies that the information could be of interest to the person.
Explanation:
A friendly way to pass along information that may not be urgent but could be useful.
Example:
“Thought you might want to know that the client is happy with the proposal.”
Best Use:
Informal updates or when the person might benefit from the information.
Worst Use:
In urgent situations where immediate attention is needed.
Tone:
Casual, friendly.
Just a Heads-Up
Meaning:
Similar to “Heads up,” but often used to give someone a slight warning or alert.
Explanation:
Useful for giving someone a preview of something that may be important later.
Example:
“Just a heads-up, there’s going to be a delay in shipping.”
Best Use:
Informal settings where quick alerts are needed.
Worst Use:
Formal situations require detailed communication.
Tone:
Informal, urgent.
Please Be Advised
Meaning:
A more formal way to pass along information.
Explanation:
Suitable for business and official communication, adding weight to the information.
Example:
“Please be advised that the event has been rescheduled for next week.”
Best Use:
Formal communications, official notices.
Worst Use:
Casual updates or informal exchanges.
Tone:
Formal, authoritative.
For Your Consideration
Meaning:
Signals that the information might be useful for someone to think about or use in the future.
Explanation:
A slightly more formal and polite way to pass along information for thought.
Example:
“For your consideration, here’s the proposal draft for next quarter’s budget.”
Best Use:
Professional contexts where feedback or review is encouraged.
Worst Use:
Casual, non-important updates.
Tone:
Formal, thoughtful.
Just to Clarify
Meaning:
Used when you want to ensure someone understands something correctly.
Explanation:
Ideal for clearing up any confusion or ensuring comprehension.
Example:
“Just to clarify, the meeting starts at 2 PM, not 3 PM.”
Best Use:
When confirming or providing more details to avoid misunderstandings.
Worst Use:
When there’s no need to provide further explanation.
Tone:
Clarifying, polite.
For Your Review
Meaning:
Usually used when passing along information or documents for someone to look over.
Explanation:
It’s formal and commonly used in work settings, especially when documents or proposals are being shared.
Example:
“For your review, attached is the finalized project proposal.”
Best Use:
Formal emails or when sharing important documents.
Worst Use:
Casual conversations or when no action is needed.
Tone:
Formal, respectful.
Please Take Note
Meaning:
A polite request for someone to be aware of certain information.
Explanation:
Slightly more formal, this phrase is used when you want to emphasize that the information is important.
Example:
“Please take note that the deadline for the project has been moved up by two days.”
Best Use:
Professional settings, especially when deadlines or important dates are involved.
Worst Use:
In informal settings or casual conversations.
Tone:
Formal, polite.
Here’s an Update
Meaning:
A simple and clear way to share the latest information.
Explanation:
It’s a great way to give someone an overview of what’s new.
Example:
“Here’s an update on the client’s feedback: they’re happy with the design.”
Best Use:
Casual or professional settings when you’re providing the latest info.
Worst Use:
When you need a more formal tone or a detailed explanation.
Tone:
Informal, clear.
Please Be Aware
Meaning:
A polite way of bringing attention to something important.
Explanation:
Often used to inform someone about a situation or event that requires their attention or consideration.
Example:
“Please be aware that the office will be closed for the holidays next week.”
Best Use:
Professional or formal communication, especially for reminders or alerts.
Worst Use:
Casual or informal settings where a more relaxed tone is appropriate.
Tone:
Formal, respectful.
I Thought You Might Want to Know
Meaning:
Implies that the information is being shared because it could be helpful or of interest.
Explanation:
A friendly and personal way to share news or updates, often used in informal or semi-formal settings.
Example:
“I thought you might want to know that the event has been postponed to next month.”
Best Use:
Informal conversations, friendly work settings, or when passing along non-urgent information.
Worst Use:
In professional settings where the message requires more formal language.
Tone:
Casual, thoughtful.
Just to Keep You Updated
Meaning:
Used to ensure someone is up to date with the latest developments.
Explanation:
A great way to keep someone informed, particularly in ongoing projects or evolving situations.
Example:
“Just to keep you updated, the shipment has been delayed by two days.”
Best Use:
Ongoing projects, work updates, or when the recipient is already involved.
Worst Use:
For a one-off piece of information that doesn’t require ongoing updates.
Tone:
Friendly, informative.
I Wanted to Share This With You
Meaning:
A more personal approach to sharing information.
Explanation:
This phrase makes it clear that the information is being shared thoughtfully and intentionally.
Example:
“I wanted to share this with you before the meeting- here’s the agenda for tomorrow.”
Best Use:
Personal or semi-formal communication when you want to show you value the recipient’s knowledge.
Worst Use:
In formal communication where a direct, no-nonsense approach is needed.
Tone:
Personal, thoughtful.
Here’s Something You Might Find Useful
Meaning:
Suggests that the information could be valuable or of interest to the recipient.
Explanation:
A polite and slightly more engaging way to share information that may be beneficial.
Example:
“Here’s something you might find useful: a link to the latest industry research.”
Best Use:
When you’re offering helpful information or resources, especially in a professional context.
Worst Use:
When the recipient isn’t interested in the information or it’s not relevant.
Tone:
Helpful, considerate.
For Your Consideration Only
Meaning:
Implies that the information is shared with the expectation that the recipient may not need to take immediate action.
Explanation:
A more formal phrase, often used in business and professional contexts to offer information without expecting any response.
Example:
“For your consideration only, here is the draft proposal for the upcoming project.”
Best Use:
Formal communication, offering information for review without requiring a response.
Worst Use:
In casual situations where brevity or informality is more appropriate.
Tone:
Formal, polite.
Just Passing This Along
Meaning:
A casual way to share information, often implying that you are simply relaying a message.
Explanation:
This phrase adds a bit of informality and suggests that you’re passing along something you’ve received or learned.
Example:
“Just passing this along: the meeting time has changed to 2 PM.”
Best Use:
Informal communication, quick updates, or sharing information from another source.
Worst Use:
In formal communications or when a more professional tone is needed.
Tone:
Casual, friendly.
I Wanted to Bring This to Your Attention
Meaning:
A polite and formal way of alerting someone to something important.
Explanation:
This phrase is useful when you want to highlight a specific issue, update, or development.
Example:
“I wanted to bring this to your attention: the team has updated the project scope.”
Best Use:
Professional communication where a more respectful tone is needed.
Worst Use:
Casual or informal conversations where a less formal phrase would be better.
Tone:
Formal, respectful.
Just to Inform You
Meaning:
A neutral way of saying you’re sharing something for awareness, without requesting action.
Explanation:
This phrase is useful when you want to impart knowledge without suggesting any further involvement or reaction.
Example:
“Just to inform you, the software update will occur overnight.”
Best Use:
Professional or formal contexts where no response is expected.
Worst Use:
In casual conversations where a more engaging or friendly tone is preferred.
Tone:
Neutral, formal.
Thought You’d Want to Know
Meaning:
Suggests that the information shared is likely to be of interest or importance to the person.
Explanation:
A friendly, informal phrase that adds a personal touch to the communication.
Example:
“Thought you’d want to know: the restaurant we like is having a sale on weekends.”
Best Use:
Casual updates, informal settings, or to share interesting tidbits.
Worst Use:
In professional emails or communications requiring a more formal tone is required.
Tone:
Casual, informal.
Just to Keep You Informed
Meaning:
A way to ensure someone stays updated with the latest details.
Explanation:
It’s a neutral, professional phrase that works well when you want to keep the recipient in the loop.
Example:
“Just to keep you informed, the team is making progress on the upcoming release.”
Best Use:
Regular updates in professional settings or projects.
Worst Use:
In casual settings where the tone is too formal.
Tone:
Neutral, professional.
Here’s What’s Going On
Meaning:
An informal way to share the latest information or updates.
Explanation:
This phrase is great for letting someone know what’s happening without any formality.
Example:
“Here’s what’s going on: we’re meeting at 10 AM to finalize the proposal.”
Best Use:
Casual situations, work environments with a relaxed tone.
Worst Use:
In highly formal business communications.
Tone:
Informal, conversational.
In Case You Missed It
Meaning:
Implies the information is being shared because the recipient may have overlooked it.
Explanation:
This is a friendly and helpful way to provide someone with information they may not have seen or been aware of.
Example:
“In case you missed it, the deadline for submission has been extended.”
Best Use:
Sharing information that may have been overlooked or that’s crucial for the recipient to know.
Worst Use:
When the information is not time-sensitive or relevant to the recipient.
Tone:
Friendly, helpful.
I Thought This Might Be Useful for You
Meaning:
Implies that the information shared is tailored to the recipient’s needs or interests.
Explanation:
This phrase is often used when passing along helpful or relevant information.
Example:
“I thought this might be useful for you: a link to the new software update.”
Best Use:
Sharing helpful resources or useful information.
Worst Use:
When the information is irrelevant or not tailored to the recipient’s interests.
Tone:
Thoughtful, considerate.
Just for Your Knowledge
Meaning:
Another variation of “FYI,” but with a slightly more formal tone.
Explanation:
This phrase is often used when you want to share information that might not require an immediate response but is still important.
Example:
“Just for your knowledge, the meeting has been rescheduled for tomorrow at 3 PM.”
Best Use:
Professional or semi-formal settings when no action is expected.
Worst Use:
In casual conversations where a simpler phrase would be more appropriate.
Tone:
Formal, neutral.
Conclusion
By incorporating these 35 alternatives to “FYI,” you can enrich your communication and adjust your tone based on the context and the relationship you share with the recipient. Whether you’re keeping someone updated, offering a helpful suggestion, or simply sharing information, these phrases will help you sound more engaging and thoughtful. The next time you need to relay some information, try mixing it up and choosing a phrase that feels just right for the situation!
FAQs
What does “FYI” mean in communication?
“FYI” stands for For Your Information. It’s often used in emails, messages, or workplace chats to share details without needing a reply.
Why should I use alternatives instead of just “FYI”?
Using different expressions adds variety, makes your tone more engaging, and helps avoid sounding repetitive in professional or casual communication.
Can I use “FYI” in formal emails?
Yes, but it can sometimes feel too casual. In formal settings, phrases like for your reference or please note may sound more polished.
What are some professional alternatives to “FYI”?
Professional options include, for your awareness, as a reminder, for your records, or just to inform you. These sound respectful and clear.
Where can I find a complete list of alternatives?
You can explore 35 Other Ways to Say “FYI” in our guide, with examples and context to help you choose the right expression for every situation.

Hi, I’m Johnny Peter, the voice behind Grammarwaves.com – a platform dedicated to making English grammar simple, clear, and easy to understand for everyone. With years of experience in language education and a deep passion for writing, I break down confusing grammar rules into everyday English that anyone can grasp.