35 Other Ways to Say “At Your Convenience” (With Examples)

In my experience, I’ve seen how finding the right words can change a message that’s received. These 35 other ways to say “At Your Convenience” may feel polite and professional, but they sometimes carry a formal, even impersonal, tone. While writing to colleagues or clients, I’ve found that choosing warmer, more thoughtful alternatives can help me express genuine care, strengthen the tone, and make communication sound more empathetic. I often remind myself to explore not just one phrase, but all 35 meaningful ways I might say the same thought with ease.

What Does “At Your Convenience” Mean?

The phrase “at your convenience” is a polite expression used to indicate that the recipient can act or respond whenever it is suitable for them. It implies flexibility, respect for their time, and acknowledgment of their schedule.

When to Use “At Your Convenience”

You use “at your convenience” when you want to request action, response, or attention without pressuring someone. Common contexts include:

• Professional emails requesting feedback or a meeting.
• Customer communication, giving them the option to reply when ready.
• Polite personal messages, such as asking a friend for a favor without urgency.

Is It Professional/Polite to Say “At Your Convenience”?

Yes, “at your convenience” is considered both professional and polite. It respects the other person’s availability and avoids sounding demanding. However, in some cases, it may feel too formal or distant, so alternatives can help make your tone warmer and more personal.

Pros or Cons

Pros:

• Shows politeness and respect.
• Useful in both formal and informal communication.
• Keeps requests flexible and non-demanding.

Cons:

• It can sound generic or overly formal.
• May lack warmth or empathy in personal settings.
• Sometimes interpreted as indifferent rather than considerate.

At Your Convenience Synonyms:

• Whenever It Works Best for You
• At a Time That Suits You
• Whenever You’re Free
• At a Time Convenient for You
• Whenever You Have a Moment
• At Your Earliest Convenience
• Whenever You Find It Convenient
• At a Time That Works for You
• Whenever You’re Comfortable
• When It’s Most Convenient for You
• At Whatever Time Works for You
• Whenever It’s Good for You
• At a Time That’s Comfortable for You
• At Your Leisure
• Whenever It’s Handy for You
• When You Get a Chance
• At a Time That Fits Your Schedule
• Whenever It’s Convenient for You
• When You’re Ready
• At a Time That’s Easiest for You
• Whenever Works for You
• At Whatever Time Is Best for You
• When It’s Most Comfortable for You
• When You’re Available
• At Your Preferred Time
• Whenever You Can Spare the Time
• At a Time That’s Right for You
• When It’s Convenient
• Whenever You Have the Opportunity
• At a Time That’s Appropriate for You
• Whenever You Think Best
• When You’re Most Free
• At the Time You Choose
• Whenever It Suits You Best
• At the Most Suitable Time for You

Whenever It Works Best for You

Meaning:
A warm, flexible way of allowing someone to choose their timing.

Explanation:
This phrase emphasizes their comfort and schedule above yours.

Example:
Please send me the updated draft whenever it works best for you.”

Best Use:
When writing to colleagues or friends where you want to keep things light and flexible.

Worst Use:
In urgent situations where timing actually matters.

Tone:
Friendly, casual, supportive.

At a Time That Suits You

Meaning:
A more formal but caring way of saying the same thing.

Explanation:
This phrase strikes a balance between professionalism and warmth.

Example:
I’d be happy to discuss the proposal at a time that suits you.”

Best Use:
Business meetings, client communication.

Worst Use:
Casual texts where it may feel overly formal.

Tone:
Polite, professional, considerate.

Whenever You’re Free

Meaning:
A simple, conversational way of giving flexibility.

Explanation:
Makes the message sound easy-going and approachable.

Example:
Let me know your thoughts whenever you’re free.”

Best Use:
Friends, colleagues you’re close with.

Worst Use:
Formal work emails where phrasing must be more professional.

Tone:
Relaxed, approachable, friendly.

At a Time Convenient for You

Meaning:
Very close to the original phrase but slightly more modern.

Explanation:
Keeps a professional tone but feels less stiff.

Example:
We can schedule the call at a time convenient for you.”

Best Use:
Corporate settings, client emails.

Worst Use:
Informal chats-it can still feel formal.

Tone:
Neutral, business-appropriate.

Whenever You Have a Moment

Meaning:
Adds a touch of gentleness and makes the request less urgent.

Explanation:
Implies respect for their busy schedule while keeping the tone soft.

Example:
Could you review this document whenever you have a moment?”

Best Use:
Professional yet kind communication.

Worst Use:
Time-sensitive issues where urgency matters.

Tone:
Polite, empathetic, flexible.

At Your Earliest Convenience

Meaning:
A polite way of saying “as soon as you can.”

Explanation:
Unlike “at your convenience,” this suggests sooner rather than later.

Example:
Please confirm the booking at your earliest convenience.”

Best Use:
Professional requests that require timely responses.

Worst Use:
Casual, personal messages-it sounds too formal.

Tone:
Professional, respectful, mildly urgent.

Whenever You Find It Convenient

Meaning:
Focuses on their comfort and removes pressure.

Explanation:
This is softer and more empathetic than the original.

Example:
You can reach out to me whenever you find it convenient.”

Best Use:
Customer service, professional but friendly emails.

Worst Use:
Fast-paced communication where timing is critical.

Tone:
Gentle, customer-friendly, kind.

At a Time That Works for You

Meaning:
A casual and flexible phrase.

Explanation:
It shows openness and puts decision-making in their hands.

Example:
Let’s grab coffee at a time that works for you.”

Best Use:
Casual meetings, social plans.

Worst Use:
Very formal corporate exchanges.

Tone:
Friendly, casual, flexible.

Whenever You’re Comfortable

Meaning:
Adds an element of emotional consideration.

Explanation:
More personal, showing you care about their comfort.

Example:
We can discuss it further whenever you’re comfortable.”

Best Use:
Sensitive conversations, personal or supportive messages.

Worst Use:
Strictly professional emails.

Tone:
Empathetic, caring, supportive.

When It’s Most Convenient for You

Meaning:
A respectful way to give them control.

Explanation:
More formal than “whenever works best” but equally flexible.

Example:
Please schedule the meeting when it’s most convenient for you.”

Best Use:
Client-facing communication.

Worst Use:
Texts with friends-it may feel too stiff.

Tone:
Professional, polite, accommodating.

At Whatever Time Works for You

Meaning:
Gives the person total flexibility with no pressure.

Explanation:
This phrase emphasizes adaptability, showing you’ll work around their schedule entirely.

Example:
I’m happy to review your feedback at whatever time works for you.”

Best Use:
Collaborative work environments, teamwork.

Worst Use:
Formal business correspondence with tight deadlines.

Tone:
Friendly, adaptable, supportive.

Whenever It’s Good for You

Meaning:
A warm, informal way to let them decide timing.

Explanation:
Suggests flexibility and thoughtfulness without sounding stiff.

Example:
We can discuss the updates whenever it’s good for you.”

Best Use:
Friends, casual professional relationships.

Worst Use:
Client emails where higher formality is expected.

Tone:
Relaxed, kind, approachable.

At a Time That’s Comfortable for You

Meaning:
A caring option that prioritizes their comfort.

Explanation:
Goes beyond convenience-it acknowledges their emotional or mental comfort too.

Example:
Please call me back at a time that’s comfortable for you.”

Best Use:
Personal, empathetic conversations.

Worst Use:
High-pressure business discussions.

Tone:
Gentle, compassionate, respectful.

At Your Leisure

Meaning:
A traditional, slightly formal phrase implying no rush.

Explanation:
Suggests calmness and patience, though it can sound old-fashioned.

Example:
Please review the attached documents at your leisure.”

Best Use:
Professional but patient communication.

Worst Use:
Informal texting-it feels outdated.

Tone:
Formal, patient, polite.

Whenever It’s Handy for You

Meaning:
Informal, easy-going phrasing that feels lighthearted.

Explanation:
Suggests casualness and friendliness while still being polite.

Example:
Drop by the office whenever it’s handy for you.”

Best Use:
Colleagues, friends, casual work environments.

Worst Use:
Strictly formal business emails.

Tone:
Casual, approachable, friendly.

When You Get a Chance

Meaning:
Popular, everyday phrase that shows patience.

Explanation:
It conveys understanding while subtly acknowledging they may be busy.

Example:
Could you sign the forms when you get a chance?”

Best Use:
Professional yet approachable conversations.

Worst Use:
Urgent matters-can be misleadingly casual.

Tone:
Neutral, respectful, flexible.

At a Time That Fits Your Schedule

Meaning:
Professional but empathetic, respecting their calendar.

Explanation:
Emphasizes their workload and schedule priorities.

Example:
I’d be happy to connect at a time that fits your schedule.”

Best Use:
Business meetings, networking.

Worst Use:
Quick personal chats.

Tone:
Professional, considerate, respectful.

Whenever It’s Convenient for You

Meaning:
Nearly identical to the original, but warmer.

Explanation:
This phrasing softens the formality while keeping respect.

Example:
We can meet whenever it’s convenient for you.”

Best Use:
Emails, scheduling professional calls.

Worst Use:
Urgent requests.

Tone:
Neutral, flexible, polite.

When You’re Ready

Meaning:
A reassuring phrase that removes any sense of pressure.

Explanation:
Works well when you want to emphasize their timing and readiness.

Example:
I’ll be here to help when you’re ready.”

Best Use:
Supportive conversations, counseling, and mentoring.

Worst Use:
Strictly professional deadlines.

Tone:
Caring, reassuring, patient.

At a Time That’s Easiest for You

Meaning:
Shows empathy by prioritizing ease over convenience.

Explanation:
Suggests you want to make things as simple as possible for them.

Example:
Let’s plan the meeting at a time that’s easiest for you.”

Best Use:
Customer service, client support.

Worst Use:
Casual friend chats-it may sound too formal.

Tone:
Polite, empathetic, professional.

Whenever Works for You

Meaning:
Short and casual, offering total flexibility.

Explanation:
Keeps tone light and avoids over-formality.

Example:
Just call me back whenever works for you.”

Best Use:
Casual work chats, personal conversations.

Worst Use:
High-stakes business emails.

Tone:
Easy-going, approachable, relaxed.

At Whatever Time Is Best for You

Meaning:
A slightly formal but thoughtful expression.

Explanation:
Shows consideration and adaptability while keeping professionalism.

Example:
I’ll be happy to meet at whatever time is best for you.”

Best Use:
Business meetings, client relations.

Worst Use:
Text messages-it feels stiff.

Tone:
Professional, flexible, polite.

When It’s Most Comfortable for You

Meaning:
A more personal and empathetic choice.

Explanation:
Prioritizes the recipient’s comfort and readiness.

Example:
We’ll move forward when it’s most comfortable for you.”

Best Use:
Sensitive discussions, empathetic messages.

Worst Use:
Urgent timelines.

Tone:
Caring, gentle, understanding.

When You’re Available

Meaning:
Neutral, simple, and professional.

Explanation:
A straightforward way of asking for availability without overcomplicating.

Example:
Please let me know when you’re available to chat.”

Best Use:
Scheduling calls, professional coordination.

Worst Use:
Casual conversations-it feels too business-like.

Tone:
Professional, neutral, direct.

At Your Preferred Time

Meaning:
Highlights their preference above all else.

Explanation:
Gives them complete control of scheduling.

Example:
We can discuss this further at your preferred time.”

Best Use:
Client relationships, formal business.

Worst Use:
Informal texting.

Tone:
Professional, respectful, flexible.

Whenever You Can Spare the Time

Meaning:
A polite way to acknowledge their busy schedule.

Explanation:
Expresses gratitude for any time they can give.

Example:
I’d appreciate your feedback whenever you can spare the time.”

Best Use:
Busy managers, executives, or clients.

Worst Use:
Friendly chats-it feels overly formal.

Tone:
Polite, grateful, professional.

At a Time That’s Right for You

Meaning:
Suggests both timing and readiness are theirs to decide.

Explanation:
Balances professionalism with warmth.

Example:
We can finalize details at a time that’s right for you.”

Best Use:
Business emails, negotiations.

Worst Use:
Urgent or time-limited matters.

Tone:
Respectful, professional, considerate.

When It’s Convenient

Meaning:
Direct, short version of the original phrase.

Explanation:
Simple, yet effective in formal and informal settings.

Example:
Please respond when it’s convenient.”

Best Use:
Both personal and professional contexts.

Worst Use:
Time-sensitive requests.

Tone:
Neutral, flexible, polite.

Whenever You Have the Opportunity

Meaning:
A formal, thoughtful way of saying no rush.

Explanation:
Implies gratitude for them making the effort when possible.

Example:
Please review this report whenever you have the opportunity.”

Best Use:
Formal workplace communication.

Worst Use:
Casual or friendly chats.

Tone:
Professional, respectful, formal.

At a Time That’s Appropriate for You

Meaning:
Professional, respectful way to hand over control.

Explanation:
Slightly formal, implying respect for boundaries.

Example:
Let’s arrange the discussion at a time that’s appropriate for you.”

Best Use:
Legal, medical, or corporate communication.

Worst Use:
Informal settings.

Tone:
Formal, respectful, professional.

Whenever You Think Best

Meaning:
Suggests confidence in their judgment about timing.

Explanation:
Shows respect for their ability to decide when it’s best.

Example:
You can get back to me whenever you think best.”

Best Use:
Mentorship, collaborative work.

Worst Use:
Urgent projects.

Tone:
Respectful, thoughtful, empowering.

When You’re Most Free

Meaning:
A relaxed way to give full freedom over scheduling.

Explanation:
Suggests availability without pressure.

Example:
Let’s talk when you’re most free.”

Best Use:
Personal or friendly settings.

Worst Use:
Strictly professional contexts.

Tone:
Casual, easy-going, kind.

At the Time You Choose

Meaning:
Highlights their authority to decide timing.

Explanation:
Useful when you want to empower the recipient.

Example:
I’ll join the call at the time you choose.”

Best Use:
Clients, team leaders, or customers.

Worst Use:
Casual conversations with peers.

Tone:
Respectful, empowering, professional.

Whenever It Suits You Best

Meaning:
Professional but warm phrasing emphasizing their best convenience.

Explanation:
Adds a personal, caring touch.

Example:
“I’d be happy to meet whenever it suits you best.”

Best Use:
Polite, professional exchanges.

Worst Use:
Urgent requests.

Tone:
Polite, considerate, flexible.

At the Most Suitable Time for You

Meaning:
A formal yet empathetic phrase.

Explanation:
Keeps communication polished, professional, and flexible.

Example:
We can finalize the agreement at the most suitable time for you.”

Best Use:
Professional correspondence, client-facing roles.

Worst Use:
Personal or casual texts.

Tone:
Formal, professional, respectful.

Final Thoughts

Choosing the right words can make all the difference in how your message is received. While “at your convenience” is polite and professional, it sometimes comes across as distant or overly formal. That’s why exploring alternatives helps you adapt your communication to be more empathetic, flexible, and personal.

Every phrase on this list carries its own tone and nuance. For instance, “whenever you’re free” feels light and casual, while “at your earliest convenience” signals polite urgency. Meanwhile, softer options like “when you’re ready” or “whenever you’re comfortable” emphasize patience and support. By learning these variations, you can align your words with the context-whether it’s a formal business email, a customer service reply, or a personal conversation with a friend.

The beauty of language is that it allows us to show respect and care not just in what we say, but in how we say it. By replacing generic expressions with thoughtful alternatives, you make your messages feel authentic and considerate.

Next time you’re tempted to type “at your convenience,” try one of these 35 alternatives instead. You’ll not only sound more natural but also leave a lasting positive impression on the person you’re communicating with.

FAQs

Is it polite to say “at your convenience”?

Yes, it’s considered polite and professional. However, it may sound overly formal in casual settings. Using warmer alternatives like “whenever you’re free” or “when you get a chance” can help you sound friendlier without losing politeness.

What can I say instead of “at your convenience” in business emails?

In professional emails, alternatives like “at a time that suits you,” “when you’re available,” or “at your earliest convenience” work well. These options maintain professionalism while showing respect for the recipient’s schedule.

Which alternative is best for urgent requests?

If urgency matters, “at your earliest convenience” or “when you get a chance” works best. These phrases politely hint at needing a quicker response without sounding demanding, making them perfect for time-sensitive professional communication.

How do I make “at your convenience” sound more friendly?

Swap it for casual alternatives like “whenever it works best for you” or “when you’re free.” These keep the message light, approachable, and warm, especially when writing to friends, colleagues you’re close with, or informal contacts.

Can “at your convenience” be used in customer service?

Yes, it works well in customer service. However, softer alternatives like “whenever it’s convenient for you” or “at a time that’s easiest for you” often sound more empathetic, helping customers feel respected and cared for.