Johnny Peter

In many professional or formal contexts, the way you begin your writing plays a big role in how your message is received. Saying “I am writing to inform you” might be clear, but it’s also a common and often repetitive phrase. When I worked in customer support, I used to open every email with those same words until I realized how dull they sounded. To keep things more engaging, I started looking for alternatives that could set a warmer tone and create a stronger connection with the reader.

What matters most is how you introduce your purpose. Whether you’re communicating a policy update or just checking in, your opening lines shape the tone for the rest of the message. Try mixing in varied phrases that still get the point across but don’t sound like a copy-paste. Over time, I found this approach helped improve how my emails were received, especially when dealing with different departments or client levels.

What Does “I Am Writing to Inform You” Mean?

The phrase “I am writing to inform you” is commonly used at the beginning of formal emails or letters to notify the recipient about a particular topic or piece of information. It’s a straightforward, no-frills introduction, but using alternatives can help you sound more engaging and professional while also adjusting to the context of your communication.

When to Use “I Am Writing to Inform You”

You would typically use this phrase when you need to convey information to someone in a clear, neutral, and formal manner. It’s best in situations like business communications, legal notices, or official announcements. However, switching to more creative alternatives can help improve engagement and make your writing more varied.

Is It Professional/Polite to Say “I Am Writing to Inform You”?

While “I am writing to inform you” is certainly polite and professional, it can come across as formulaic. Depending on the context, you might want to opt for phrases that sound more personal, energetic, or tailored to the reader.

Pros or Cons

Pros:

• Clear and direct: It immediately informs the reader of the purpose of your message.
• Professional: It’s standard in formal business communications.

Cons:

• Overused: It can sound impersonal and repetitive.
• Lacks warmth: It doesn’t engage the reader or add a personal touch to the message.

I Am Writing to Inform You synonyms:

• I would like to bring to your attention
• I am reaching out to let you know
• I wanted to make you aware
• I would like to inform you
• Please be advised that
• I wanted to update you
• This is to notify you
• I wanted to share with you
• Just a quick note to let you know
• I’d like to take a moment to inform you
• I’m writing to make you aware
• I would like to bring you up to speed
• I’m happy to inform you
• I’m writing to notify you
• I thought you should know
• For your information
• I’d like to inform you that
• Allow me to inform you
• I wanted to let you know
• This message is to inform you
• I would like to bring to your attention
• This serves to inform you
• I am pleased to notify you
• Just a quick note to update you
• I wanted to inform you that
• I’d like to bring your attention to
• Please note that
• I wanted to take a moment to inform you
• I thought it would be helpful to inform you
• Just a quick update for your reference
• I wanted to update you on
• This letter serves as a notification
• I’m sending this message to let you know
• I wanted to reach out and inform you
• It’s important that you know

I would like to bring to your attention

Meaning:
A polite way of introducing important information.

Explanation:
This phrase suggests that you are alerting the reader to something that needs their attention.

Example:
Notifying a colleague about a policy change at work.

Best Use:
Business emails, formal notices.

Worst Use:
Informal or casual conversations.

Tone:
Formal, polite, direct.

I am reaching out to let you know

Meaning:
A more conversational way of introducing information.

Explanation:
This phrase implies you’re proactively sharing something with the recipient.

Example:
Notifying a client about an upcoming event or update.

Best Use:
Emails, customer service.

Worst Use:
Extremely formal business correspondence.

Tone:
Friendly, approachable, informal.

I wanted to make you aware.

Meaning:
A polite and slightly informal introduction to share news.

Explanation:
This phrase conveys your intention to inform the reader about something important.

Example:
Sharing a schedule change with a colleague.

Best Use:
Casual to semi-formal emails.

Worst Use:
Highly professional or formal settings.

Tone:
Friendly, casual, informative.

I would like to inform you.

Meaning:
A clear and neutral way of presenting information.

Explanation:
It’s straightforward and polite, without sounding too stiff.

Example:
Informing someone of a deadline extension.

Best Use:
Formal emails, official communication.

Worst Use:

Informal conversations.

Tone:
Professional, polite, clear.

Please be advised that

Meaning:
A formal and authoritative way of presenting news.

Explanation:
This phrase adds a sense of importance to the information you’re sharing.

Example:
Notifying someone of policy changes in a business setting.

Best Use:
Legal or formal professional contexts.

Worst Use:
Casual communication.

Tone:
Formal, authoritative, direct.

I wanted to update you

Meaning:
An engaging and less formal way of sharing information.

Explanation:
This phrase feels more conversational while still conveying important details.

Example:
Giving a progress update on a project.

Best Use:
Professional but relaxed settings.

Worst Use:
Very formal communications.

Tone:
Informal, engaging, friendly.

This is to notify you

Meaning:
A formal way of letting someone know something important.

Explanation:
This phrase is clear and to the point, often used for official notices.

Example:
Notifying someone about a policy change.

Best Use:
Business communications, formal notices.

Worst Use:
Casual or personal messages.

Tone:
Formal, official, direct.

I wanted to share with you

Meaning:
A more personal and approachable way to share information.

Explanation:
This phrase conveys that you’re giving someone news, and it sounds less formal than “I am writing to inform you.

Example:
Sharing updates with a team or group.

Best Use:
Casual professional environments.

Worst Use:
Strictly formal contexts.

Tone:
Friendly, informal, warm.

Just a quick note to let you know

Meaning:
A brief and informal way of sharing information.

Explanation:
It’s used when you want to quickly get to the point and keep things light.

Example:
Notifying a colleague about a small change in the schedule.

Best Use:
Internal office communication or personal messages.

Worst Use:
Official or formal announcements.

Tone:
Casual, quick, light.

I’d like to take a moment to inform you

Meaning:
A polite and respectful way to introduce new information.

Explanation:
This phrase softens the delivery of information, making it feel more considerate.

Example:
Announcing a company-wide event.

Best Use:
Formal emails or newsletters.

Worst Use:
Informal or quick messages.

Tone:
Respectful, polite, formal.

I’m writing to make you aware

Meaning:
A polite phrase used to introduce a notice.

Explanation:
It indicates you’re sharing important news, emphasizing that the recipient should pay attention to the message.

Example:
Notifying a client about a billing update.

Best Use:
Professional or semi-formal communication.

Worst Use:
Personal messages.

Tone:
Professional, polite, clear.

I would like to bring you up to speed

Meaning:
A casual and approachable way to provide updates.

Explanation:
It suggests that the recipient is being informed about the latest developments.

Example:

Providing an update to a coworker who’s been out of the loop.

Best Use:
Informal work settings, team meetings.

Worst Use:
Formal or serious communications.

Tone:
Friendly, casual, approachable.

I’m happy to inform you

Meaning:
A warm, positive way of delivering news.

Explanation:
This phrase adds an optimistic tone, making the news feel like a pleasant update.

Example:
Announcing good news, like a successful project completion.

Best Use:
Professional but friendly contexts.

Worst Use:
Negative or formal messages.

Tone:
Positive, warm, friendly.

I’m writing to notify you

Meaning:
A straightforward and formal way of sharing important information.

Explanation:
This is a more neutral and direct alternative that remains polite and professional.

Example:
Informing someone about a new procedure or requirement.

Best Use:
Formal emails and letters.

Worst Use:
Casual settings.

Tone:
Formal, clear, direct.

I thought you should know

Meaning:
A less formal and more personal alternative to communicate something important.

Explanation:
This phrase implies that you care enough about the recipient to ensure they’re informed.

Example:
Sharing a piece of news with a colleague or friend.

Best Use:
Informal settings, personal communication.

Worst Use:
Official or highly professional settings.

Tone:
Casual, caring, personal.

For your information

Meaning:
A brief and direct way to provide details.

Explanation:
This phrase is often used when sharing information that may or may not require further action.

Example:
Sending an FYI email about an upcoming meeting or schedule change.

Best Use:
Business emails, quick updates.

Worst Use:
Personal, friendly conversations.

Tone:
Neutral, factual, brief.

I’d like to inform you that

Meaning:
A direct and professional way to begin a message.

Explanation:
It’s a straightforward introduction to let someone know about a development or update.

Example:
Informing a client about changes to their account or services.

Best Use:
Formal communications, business letters.

Worst Use:
Informal conversations.

Tone:
Professional, clear, direct.

Allow me to inform you

Meaning:
A more polite and formal way to deliver information.

Explanation:
This phrase conveys respect, courteously offering the information.

Example:
Announcing a change in office policies to employees.

Best Use:
Business emails, legal notices.

Worst Use:
Casual or overly relaxed settings.

Tone:
Formal, respectful, polite.

I wanted to let you know

Meaning:
A friendly, informal way to share information.

Explanation:
It feels personal and genuine, suitable for informal or semi-formal settings.

Example:
Sharing news with colleagues or friends.

Best Use:
Informal settings, internal emails.

Worst Use:
Very formal or official situations.

Tone:
Friendly, casual, personal.

This message is to inform you

Meaning:
A simple and direct phrase used to announce something important.

Explanation:
It’s straightforward and effective for communicating key details.

Example:
Informing a customer about service interruptions.

Best Use:
Formal business emails.

Worst Use:
Casual, friendly communication.

Tone:
Professional, direct, neutral.

I would like to bring to your attention

Meaning:
A formal phrase is often used to highlight something important.

Explanation:
This phrase suggests that you want the recipient to pay particular attention to the information you are about to share.

Example:
Informing a team about upcoming changes in company policy.

Best Use:
Business communication, legal notifications.

Worst Use:
Casual or informal conversations.

Tone:
Formal, authoritative, polite.

This serves to inform you

Meaning:
A very formal and official way to present information.

Explanation:
This phrase is typically used in legal, governmental, or corporate environments when relaying important notices.

Example:
Notifying someone about a contractual obligation or legal notice.

Best Use:
Legal documents, formal business correspondence.

Worst Use:
Casual emails or friendly communication.

Tone:
Formal, legal, impersonal.

I am pleased to notify you

Meaning:
A warm, positive way of announcing something.

Explanation:
This phrase not only informs the reader but also conveys enthusiasm and positivity.

Example:
Informing someone that they have been selected for a job or have received approval for a project.

Best Use:
Good news announcements in a professional setting.

Worst Use:
Negative or neutral updates.

Tone:
Positive, enthusiastic, professional.

Just a quick note to update you

Meaning:
An informal, friendly way to share news.

Explanation:
It’s a casual and concise way to let someone know about recent developments.

Example:
Updating a coworker about the status of a task or project.

Best Use:
Casual business emails or personal messages.

Worst Use:
Very formal or official contexts.

Tone:
Friendly, informal, concise.

I wanted to inform you that

Meaning:
A direct and polite way to share important information.

Explanation:
This phrase is slightly more conversational but still maintains a professional tone.

Example:
Informing a client about a change in product availability.

Best Use:
Client communication, internal emails.

Worst Use:
Highly formal or legal situations.

Tone:
Professional, clear, polite.

I’d like to bring your attention to

Meaning:
A formal way to draw someone’s attention to something.

Explanation:
It’s used when you want the recipient to focus on a specific piece of information.

Example:
Notifying a supervisor about an urgent issue that needs addressing.

Best Use:
Professional or formal communication.

Worst Use:
Casual, informal settings.

Tone:
Formal, respectful, focused.

Please note that

Meaning:
A simple, to-the-point way to deliver information.

Explanation:
This phrase is widely used to alert someone about something that requires their attention.

Example:
Informing someone about a deadline or a schedule change.

Best Use:
Business emails, official notifications.

Worst Use:
Informal or overly casual contexts.

Tone:
Neutral, professional, brief.

I wanted to take a moment to inform you

Meaning:
A thoughtful, polite way to introduce information.

Explanation:
This phrase softens the delivery, making the information feel more personal.

Example:
Sharing important updates in a team meeting or via email.

Best Use:
Professional settings, client communication.

Worst Use:
Casual or friendly conversations.

Tone:
Polite, thoughtful, professional.

I thought it would be helpful to inform you

Meaning:
A more personal approach to delivering information.

Explanation:
This phrase suggests that you’re offering the information with the recipient’s needs in mind.

Example:
Letting a team member know about a schedule change helps them plan.

Best Use:
Internal communication, personal updates.

Worst Use:
Very formal emails or official correspondence.

Tone:
Considerate, informal, helpful.

Just a quick update for your reference

Meaning:
A brief and neutral way of providing information.

Explanation:
This phrase signals that the update is important but not urgent.

Example:
Informing a colleague about a status update on a shared project.

Best Use:
Semi-formal business communication, internal memos.

Worst Use:
Highly formal or client-facing correspondence.

Tone:
Neutral, clear, concise.

I wanted to update you on

Meaning:
A more engaging and less formal way to present new information.

Explanation:
This phrase is commonly used in a variety of work settings to keep others in the loop.

Example:
Providing progress updates on a client project or work task.

Best Use:
Casual work environments, team communication.

Worst Use:
Formal or high-level business communication.

Tone:
Friendly, professional, direct.

This letter serves as a notification

Meaning:
A formal, legalistic way of introducing information.

Explanation:
It’s often used in official correspondence or legal documents to provide notice of something.

Example:
Notifying someone of a breach of contract or legal requirement.

Best Use:
Legal notices, formal corporate communication.

Worst Use:
Casual, personal communication.

Tone:
Formal, legal, impersonal.

I’m sending this message to let you know

Meaning:
A friendly, approachable way to convey information.

Explanation:
This phrase implies you’re proactively sharing information with someone who needs it.

Example:
Notifying someone of a team event or a meeting change.

Best Use:
Casual work environments or personal messages.

Worst Use:
Formal settings or official notices.

Tone:
Friendly, informal, and considerate.

I wanted to reach out and inform you

Meaning:
A friendly, slightly informal way to introduce important news.

Explanation:
This phrase combines a casual tone with a professional purpose.

Example:
Informing a colleague about changes in the company’s procedures.

Best Use:
Professional yet informal communication.

Worst Use:
Very formal or business-critical messages.

Tone:
Casual, approachable, professional.

It’s important that you know

Meaning:
A direct and somewhat urgent way to present information.

Explanation:
This phrase suggests that the information being shared is critical and needs attention.

Example:
Notifying someone about a last-minute meeting or event change.

Best Use:
High-priority or time-sensitive communication.

Worst Use:
Casual or relaxed messages.

Tone:
Urgent, direct, authoritative.

Conclusion

When it comes to sharing information, variety is key. Using phrases like “I am writing to inform you” can be effective, but it’s always nice to have alternatives at your disposal that suit different tones, contexts, and audiences. From casual to formal, and from positive to neutral, the 35 alternatives provided here give you a range of ways to express the same sentiment with more personality and relevance. The next time you need to inform someone, consider how you can make your message more engaging, professional, or friendly, depending on the situation. In the end, the goal is to communicate your message clearly and effectively, while also being considerate of how it lands with the reader.

In both professional and personal contexts, how you shape your communication matters a lot. When expressing your interest in an upcoming conversation, choosing the right tone can make your message sound more friendly or more formal, depending on the context. For instance, instead of just saying “I’m looking forward to speaking with you,” think about how a more casual or more polished version could suit your needs better. I’ve found that adjusting this phrase depending on who I’m speaking to helps me create the best impression, especially when I want to sound genuinely excited or simply maintain a polite, respectful approach.

In more formal situations, something like “I look forward to our discussion” works better. This article aims to explore these subtle shifts in language and why they matter. Whether the setting is casual or formal, using words that match the eagerness of your intention helps in building better connections.

Over time, I’ve developed a small list of go-to ways to rephrase this phrase depending on how I want to come across. The goal is always to show positivity while making the message feel suited to the person and situation. You just have to learn how to use these variations with awareness and flexibility. By understanding the purpose of the conversation and the expectations of your audience, you can find just the right way to say you’re genuinely interested in connecting.

What Does “Looking Forward to Speaking with You” Mean?

“Looking Forward to Speaking with You” expresses anticipation and excitement about an upcoming conversation. It’s often used at the end of an email or message to let someone know you’re eager to chat, meet, or collaborate. It’s a polite and positive way to set a friendly tone for future communication.

When to Use “Looking Forward to Speaking with You”

You’d typically use this phrase when you want to show someone that you’re eager for a conversation. This could be in professional settings like meetings or calls, or even in more informal situations like catching up with a friend. It’s a versatile phrase, ideal for scenarios where you want to keep things polite, respectful, and enthusiastic.

Is It Professional/Polite to Say “Looking Forward to Speaking with You”?

Yes, “Looking Forward to Speaking with You” is considered polite and professional in both formal and informal settings. It’s especially suitable in email correspondence, virtual meetings, and business interactions where you’re expressing interest in the upcoming discussion. It conveys professionalism without sounding too stiff or distant.

Pros or Cons

Pros:

• Polite and friendly: It shows you value the upcoming interaction.
• Flexible: Works in both formal and informal contexts.
• Clear: Leaves no room for misunderstanding regarding your enthusiasm for the conversation.

Cons:

• Overused: It can feel a bit standard if used too frequently.
• Less personalized: It’s a safe choice, but it may not feel as special or engaging as other alternatives.

Looking Forward to Speaking with You synonyms:

• Excited to chat with you soon.
• Can’t wait to speak with you.
• Looking forward to our conversation.
• Can’t wait to connect.
• I’m eager to talk soon.
• I’m looking forward to catching up with you.
• Can’t wait for our chat.
• Anticipating our discussion.
• Looking forward to hearing your thoughts.
• Excited to hear from you.
• “Looking Forward to Speaking with You” shortly.
• It’ll be great to chat soon.
• I’m looking forward to our upcoming chat.
• I am excited to talk soon.
• I’m thrilled to chat with you.
• Can’t wait to catch up.
• I am looking forward to our upcoming discussion.
• I’m eagerly awaiting our conversation.
• I’m looking forward to hearing from you.
• I can’t wait to dive into our conversation.
• excited about our upcoming meeting.
• Looking forward to connecting soon.
• I can’t wait for our chat to begin.
• I’m thrilled about our upcoming conversation.
• I’m eager to speak with you soon.
• I look forward to chatting soon.
• I’m excited about what’s coming up.
• I’m looking forward to our chat later today.
• I’m eager to connect soon.
• I am looking forward to our discussion ahead.
• I am excited to speak soon.
• I’m looking forward to your insights.
• I’m excited to hear what you have to say.
• I look forward to our upcoming exchange.
• I can’t wait for our upcoming conversation.

Excited to chat with you soon.

Meaning:
Shows enthusiasm and a casual eagerness for the conversation.

Explanation:
It’s an informal, upbeat way of expressing excitement for an upcoming discussion.

Example:
Use it with a friend or close colleague before a call.

Best Use:
Casual settings, friendly emails, or messages.

Worst Use:
In highly formal or corporate settings.

Tone:
Friendly, energetic, casual.

Can’t wait to speak with you.

Meaning:
A more enthusiastic, informal alternative.

Explanation:
Expresses impatience in a positive, excited way.

Example:
Setting up a meeting with a coworker or friend.

Best Use:
Informal or semi-formal communications.

Worst Use:
Professional or formal business contexts.

Tone:
Excited, eager, informal.

Looking forward to our conversation.

Meaning:
A direct, professional way to express anticipation.

Explanation:
It’s a simple and clear way to convey that you’re eager for the upcoming talk.

Example:
In a professional email, when arranging a meeting or call.

Best Use:
Professional and formal communication.

Worst Use:
Informal or overly casual settings.

Tone:
Polite, professional, neutral.

Can’t wait to connect.

Meaning:
A casual, friendly way to show excitement for a connection or meeting.

Explanation:
This phrase focuses on the idea of connecting, which can work well in both personal and professional contexts.

Example:
Before an initial meeting or a follow-up conversation.

Best Use:
Networking emails, casual professional conversations.

Worst Use:
Formal, corporate communications.

Tone:
Warm, approachable, informal.

I’m eager to talk soon.

Meaning:
Expresses anticipation in a friendly, respectful tone.

Explanation:
It communicates excitement while maintaining politeness.

Example:
When confirming a meeting time or scheduling a chat.

Best Use:
Professional, semi-formal settings.

Worst Use:
Informal or overly casual exchanges.

Tone:
Eager, respectful, polite.

I’m looking forward to catching up with you.

Meaning:
A more personal version of expressing excitement, usually implying a more informal or friendly chat.

Explanation:
Often used when reconnecting with someone after a while, this shows excitement for the catch-up.

Example:
Reconnecting with a colleague or friend after time apart.

Best Use:
Informal or friendly situations.

Worst Use:
Professional settings that require formality.

Tone:
Warm, personal, casual.

Can’t wait for our chat.

Meaning:
A short, casual way of expressing eagerness for an upcoming conversation.

Explanation:
This conveys excitement but in a laid-back, informal manner.

Example:
Sending a text or email to a close colleague or friend.

Best Use:
Informal, friendly settings.

Worst Use:
Formal, corporate emails or meetings.

Tone:
Excited, relaxed, casual.

Anticipating our discussion.

Meaning:
A slightly more formal alternative to express eagerness.

Explanation:
This phrase is polite and professional, yet still conveys excitement for the upcoming conversation.

Example:
Emailing a colleague or client ahead of a meeting.

Best Use:
Professional or formal settings.

Worst Use:
Informal or casual exchanges.

Tone:
Professional, polite, eager.

Looking forward to hearing your thoughts.

Meaning:
A variation focusing on the exchange of ideas rather than just the conversation.

Explanation:
It’s great when you want to emphasize the importance of the other person’s input.

Example:
Before a brainstorming session or feedback meeting.

Best Use:
Professional, idea-sharing contexts.

Worst Use:
Casual, personal messages.

Tone:
Engaging, thoughtful, polite.

Excited to hear from you.

Meaning:
A casual, upbeat way of expressing your anticipation for someone’s response.

Explanation:
This is often used when waiting for a reply or to signal excitement before a conversation.

Example:
In an email exchange where you’re eager to hear feedback.

Best Use:
Informal or semi-formal settings.

Worst Use:
High-level corporate or formal business communication.

Tone:
Enthusiastic, positive, informal.

“Looking Forward to Speaking with You” shortly.

Meaning:
A way to indicate that the conversation is approaching soon, adding a sense of urgency.

Explanation:
Adds a sense of immediacy and excitement for the near future.

Example:
Before an interview or important meeting.

Best Use:
Professional and time-sensitive situations.

Worst Use:
Casual, informal conversations.

Tone:
Polite, anticipatory, formal.

It’ll be great to chat soon.

Meaning:
A friendly and optimistic way of expressing eagerness for a conversation.

Explanation:
It adds a positive tone, signaling that you’re not only looking forward to the chat but are also excited about it.

Example:
Planning a virtual meeting or casual call with a friend.

Best Use:
Informal or friendly professional environments.

Worst Use:
Formal corporate settings.

Tone:
Positive, enthusiastic, friendly.

I’m looking forward to our upcoming chat.

Meaning:
A slightly more formal, professional version.

Explanation:
It’s a polite way to express anticipation for a scheduled conversation.

Example:
Scheduling a business meeting or preparing for a client call.

Best Use:
Formal business settings.

Worst Use:
Informal settings where something more casual is appropriate.

Tone:
Polite, professional, respectful.

I am excited to talk soon.

Meaning:
An informal and energetic way of expressing anticipation for an upcoming conversation.

Explanation:
Focuses on the excitement for the exchange and conveys a sense of eagerness.

Example:
A casual conversation with a friend or colleague.

Best Use:
Informal or semi-formal settings.

Worst Use:
Corporate or professional meetings.

Tone:
Casual, friendly, excited.

I’m thrilled to chat with you.

Meaning:
Adds a higher level of enthusiasm to the simple phrase of looking forward to a chat.

Explanation:
This phrase communicates a sense of excitement and eagerness, making it ideal for upbeat or passionate conversations.

Example:
Before an interview or an important discussion with a valued client.

Best Use:
Professional and personal settings where excitement and energy are appropriate.

Worst Use:
Casual settings that don’t require excessive enthusiasm.

Tone:
Thrilled, energetic, upbeat.

Can’t wait to catch up.

Meaning:
A relaxed, informal phrase to indicate eagerness for an upcoming conversation.

Explanation:
Often used when reconnecting or when the conversation is expected to be lighthearted.

Example:
Before a meeting with a colleague or catching up with a friend.

Best Use:
Informal, friendly contexts.

Worst Use:
Formal professional environments.

Tone:
Casual, friendly, informal.

I am looking forward to our upcoming discussion.

Meaning:
A formal, professional variation of expressing excitement for a conversation.

Explanation:
This phrase maintains a level of professionalism while still conveying eagerness.

Example:
Professional settings where discussions are scheduled or planned.

Best Use:
Business or formal settings.

Worst Use:
Informal, casual interactions.

Tone:
Professional, respectful, formal.

I’m eagerly awaiting our conversation.

Meaning:
A more formal expression that emphasizes your strong anticipation for the upcoming discussion.

Explanation:
This phrase conveys a high level of excitement and is often used in professional contexts to demonstrate respect and interest.

Example:
Confirming a time for a business meeting or an important conversation.

Best Use:
Formal professional settings, especially when there is anticipation or a need to show respect.

Worst Use:
Casual, informal settings.

Tone:
Formal, respectful, eager.

I’m looking forward to hearing from you.

Meaning:
Focuses more on the person’s response rather than the act of speaking, but still expresses eagerness.

Explanation:
Ideal for situations where you expect to receive input or feedback.

Example:
Before a follow-up meeting or when awaiting someone’s thoughts on a matter.

Best Use:
Professional emails, especially in situations involving feedback or updates.

Worst Use:
Informal interactions don’t require a formal tone.

Tone:
Professional, polite, expectant.

I can’t wait to dive into our conversation.

Meaning:
Expresses enthusiasm for engaging deeply in a conversation.

Explanation:
This phrase implies that you’re eager not just to speak, but to truly engage and explore a topic.

Example:
Before a strategy meeting or a discussion where you’re ready to go into detail.

Best Use:
Business settings, particularly when discussions are expected to be engaging or strategic.

Worst Use:
Casual conversations or light topics.

Tone:
Enthusiastic, engaged, energetic.

excited about our upcoming meeting.

Meaning:
A straightforward way to express anticipation for a meeting or conversation.

Explanation:
This phrase is simple and neutral, making it appropriate for both professional and semi-formal settings.

Example:
Confirming details for a business meeting or catching up with a colleague.

Best Use:
Professional or semi-formal environments.

Worst Use:
Extremely casual or personal settings.

Tone:
Neutral, enthusiastic, respectful.

Looking forward to connecting soon.

Meaning:
A casual way to express anticipation, with a focus on “connecting.”

Explanation:
It emphasizes the idea of forging a relationship, making it ideal for networking or relationship-building.

Example:
Before a networking meeting or a follow-up chat with a new contact.

Best Use:
Networking events, introductory meetings, and casual business interactions.

Worst Use:
High-level corporate settings or formal settings.

Tone:
Friendly, approachable, informal.

I can’t wait for our chat to begin.

Meaning:
An enthusiastic, informal phrase to express excitement for the conversation ahead.

Explanation:
This phrase suggests impatience and excitement in a light-hearted, nonchalant manner.

Example:
A casual meeting with a friend or a coworker.

Best Use:
Informal, friendly contexts.

Worst Use:
Professional or corporate settings where formality is required.

Tone:
Eager, informal, upbeat.

I’m thrilled about our upcoming conversation.

Meaning:
Expresses excitement in a more elevated, enthusiastic tone.

Explanation:
This phrase emphasizes the emotional aspect of looking forward to the conversation, suggesting excitement or joy.

Example:
When preparing for a meeting with a client or colleague you value.

Best Use:
Professional settings where enthusiasm is encouraged.

Worst Use:
Casual settings where the tone could be too formal.

Tone:
Enthusiastic, energetic, professional.

I’m eager to speak with you soon.

Meaning:
This phrase highlights the anticipation of the conversation but in a more reserved way.

Explanation:
It conveys interest in the conversation while maintaining professionalism.

Example:
Before a work-related call or meeting with a client.

Best Use:
Professional or semi-formal settings.

Worst Use:
Informal, casual exchanges.

Tone:
Professional, polite, eager.

I look forward to chatting soon.

Meaning:
A more informal, friendly variation of the typical expression.

Explanation:
This phrase softens the anticipation with a casual tone, making it ideal for lighter, more personal conversations.

Example:
Setting up a casual phone call or email exchange with a colleague or friend.

Best Use:
Informal communications, including with close colleagues or friends.

Worst Use:
Formal or highly professional settings.

Tone:
Casual, friendly, positive.

I’m excited about what’s coming up.

Meaning:
Focuses on the potential of the upcoming conversation rather than just the conversation itself.

Explanation:
It suggests that you’re looking forward to what will be discussed or accomplished.

Example:
Before a brainstorming session, team meeting, or a discussion on a new project.

Best Use:
Work-related or brainstorming contexts.

Worst Use:
Casual, low-stakes conversations.

Tone:
Enthusiastic, forward-looking, energetic.

I’m looking forward to our chat later today.

Meaning:
A more specific version of expressing eagerness, including a timeline.

Explanation:
This phrase works well when the conversation is imminent and you want to emphasize timing.

Example:
In a work email or message confirming an afternoon meeting.

Best Use:
Professional or business settings where the time of the meeting matters.

Worst Use:
Casual chats or informal settings.

Tone:
Professional, polite, specific.

I’m eager to connect soon.

Meaning:
A more casual way to express enthusiasm for connecting with someone.

Explanation:
This phrase works well when anticipating a connection in both personal and professional contexts.

Example:
When scheduling a call with a new contact or colleague.

Best Use:
Networking or friendly professional meetings.

Worst Use:
Formal or corporate communication where more professionalism is required.

Tone:
Friendly, casual, approachable.

I am looking forward to our discussion ahead.

Meaning:
A slightly formal way of showing anticipation for a conversation that’s scheduled in the future.

Explanation:
This version uses discussion, which gives it a slightly more formal or academic tone.

Example:
Before an important business discussion, interview, or meeting.

Best Use:
Business or professional settings.

Worst Use:
Informal, casual settings.

Tone:
Professional, respectful, and polite.

I am excited to speak soon.

Meaning:
A brief and informal way to show enthusiasm.

Explanation:
Short and to the point, this is ideal when you don’t want to overexplain but still want to convey excitement.

Example:
A friendly follow-up message before a phone call or meeting.

Best Use:
Informal or semi-formal exchanges.

Worst Use:
Very formal or high-level business settings.

Tone:
Enthusiastic, informal, and friendly.

I’m looking forward to your insights.

Meaning:
This shifts the focus from just the conversation to what the person can contribute.

Explanation:
It implies that you’re eager not only for the conversation but also for the insights or expertise the other person will offer.

Example:
Before a meeting with a subject matter expert or thought leader.

Best Use:
Professional contexts where you expect to learn from the other person.

Worst Use:
Casual settings where such a formal tone isn’t necessary.

Tone:
Respectful, anticipatory, professional.

I’m excited to hear what you have to say.

Meaning:
A more direct and personalized version, emphasizing your curiosity and anticipation for the person’s input.

Explanation:
It’s perfect for situations where you value the other person’s opinion and are eager to hear their perspective.

Example:
A follow-up conversation with a mentor or peer.

Best Use:
Professional or personal exchanges where input is valued.

Worst Use:
Casual settings where such a specific phrase feels out of place.

Tone:
Curious, eager, respectful.

I look forward to our upcoming exchange.

Meaning:
This phrase emphasizes the back-and-forth nature of the conversation, making it more engaging.

Explanation:
It suggests that the conversation will involve a meaningful exchange of ideas,rather than just one-sided communication.

Example:
In a formal setting where an exchange of ideas or feedback is expected.

Best Use:
Professional environments, collaborative settings.

Worst Use:
Informal, casual conversations.

Tone:
Formal, engaging, and respectful.

I can’t wait for our upcoming conversation.

Meaning:
A more enthusiastic and informal version of expressing anticipation.

Explanation:
This phrase conveys impatience and excitement in an informal, friendly way.

Example:
Before a chat with a friend or a light meeting with a colleague.

Best Use:
Informal or semi-formal situations.

Worst Use:
Very formal settings where professionalism is essential.

Tone:
Eager, informal, excited.

Conclusion

No matter the context-whether you’re preparing for a professional discussion, reconnecting with a friend, or gearing up for a crucial meeting, 35 alternatives to saying “Looking Forward to Speaking with You“ gives you the flexibility to match your tone and the nature of your relationship with the person. Choosing the right phrase helps you express enthusiasm, respect, and warmth, creating a more engaging and positive interaction. So, next time you’re planning a conversation, consider which alternative might best capture your excitement and make that connection even more meaningful!