35 Other Ways to Say “Sincerely” (With Examples)

35 other ways to say “Sincerely” can transform the tone of your message while keeping it professional and warm. Choosing a closing that feels personal yet appropriate ensures your letter or email leaves a lasting impression, whether it’s a business email or a friendly note. This thoughtful approach makes the interaction feel genuine and engaging.

Exploring creative sign-offs helps you adjust the tone to suit your message. A simple phrase shift in formal or professional emails can make communication more memorable without losing professionalism. Including unique and thoughtful closing phrases adds a warm, personal touch that resonates with readers.

What Does “Sincerely” Mean?

“Sincerely” is a formal closing used to express honesty, respect, and genuine feelings at the end of a letter or email. It’s typically used in professional or formal communication and shows that the sender is earnest and truthful in their message. It conveys trustworthiness and goodwill, ensuring that the message is taken seriously and with consideration.

When to Use “Sincerely”

“Sincerely” is perfect for formal, business, or professional settings. It’s most commonly seen in official emails, cover letters, or correspondence where respect and politeness are essential. You would choose “Sincerely” when addressing someone you may not know very well or in situations requiring a more reserved and respectful tone.

Is It Professional/Polite to Say “Sincerely”?

Yes, “Sincerely” is highly professional and polite. It is a standard closing for many types of correspondence, especially in formal or official contexts. It’s respectful and creates a sense of seriousness and trustworthiness. However, in more casual settings, other alternatives might feel more appropriate, as “Sincerely” can sound a bit stiff in personal conversations.

Pros or Cons

Pros:

• Professional and respectful.
• Appropriate for formal and business contexts.
• Conveys sincerity and genuine sentiment.

Cons:

• May feel too formal for casual or friendly emails.
• Can sound overly stiff or impersonal when used in informal settings.

Sincerely Synonyms:

• Best regards
• Kind regards
• Warm regards.
• With gratitude
• Yours truly
• All the best
• Best wishes
• Respectfully
• Cheers
• With appreciation
• Warmest regards
• Take care
• Looking forward
• Faithfully yours
• Best regards always.
• Thank you
• Until next time
• Regards
• With best wishes
• Stay safe
• Take it easy
• Until we meet again
• In appreciation
• Looking forward to hearing from you
• With warm thoughts
• With much appreciation
• Take care of yourself
• All the best to you
• With kindest regards
• In solidarity
• Stay strong
• Have a great day
• Warmly
• Yours faithfully
• In friendship

Best regards

Meaning:
A respectful and slightly more informal alternative to “Sincerely”.

Explanation:
Best regards convey well-wishing without being too formal.

Example:
A professional email or correspondence to a colleague or client.

Best Use:
Business emails, especially used in less formal or ongoing communication.

Worst Use:
In very formal or serious business contexts.

Tone:
Friendly, professional, warm.

Kind regards

Meaning:
A polite and considerate way to end a message.

Explanation:
This is a slightly more personal and warm alternative, perfect for business emails.

Example:
Responding to a client or colleague with appreciation.

Best Use:
Business, professional emails, or formal correspondence.

Worst Use:
Casual or informal settings.

Tone:
Polite, respectful, warm.

Warm regards.

Meaning:
A warmer, friendlier version of Best regards.

Explanation:
This closing adds a personal touch while remaining polite and professional.

Example:
Write to a colleague you work closely with or to someone you’re familiar with in a professional capacity.

Best Use:
Professional but more personal emails, or communication with long-term clients or coworkers.

Worst Use:
Very formal emails or official business correspondence.

Tone:
Friendly, personal, warm.

With gratitude

Meaning:
A thank-you phrase expressing appreciation.

Explanation:
This phrase emphasizes thankfulness and is perfect for expressing genuine gratitude.

Example:
Following up on a meeting or thanking someone for their help.

Best Use:
Thank-you emails, especially when expressing appreciation.

Worst Use:
Casual conversations.

Tone:
Grateful, sincere, appreciative.

Yours truly

Meaning:
A traditional, formal closing commonly used in business letters.

Explanation:
This is a more formal version of “Sincerely” and is often seen in formal correspondence.

Example:
Formal business letters or cover letters.

Best Use:
Formal business or job-related communications.

Worst Use:
Informal emails or casual messages.

Tone:
Formal, respectful, traditional.

All the best

Meaning:
A friendly, positive closing with a touch of warmth.

Explanation:
A less formal option that conveys well-wishing in a casual way.

Example:
Casual emails or messages to friends, colleagues, or acquaintances.

Best Use:
Friendly emails, follow-ups, and informal communications.

Worst Use:
Very formal or professional emails.

Tone:
Friendly, positive, informal.

Best wishes

Meaning:
A warm and positive way to end a message.

Explanation:
This is a slightly less formal closing that conveys kindness and good intentions.

Example:
Casual emails or messages to acquaintances or friends.

Best Use:
Personal, friendly, or informal emails.

Worst Use:
Professional or business correspondence.

Tone:
Warm, positive, friendly.

Respectfully

Meaning:
A formal closing showing deference and respect.

Explanation:
Often used in formal communication, this closing emphasizes respect for the recipient.

Example:
Corresponding with a superior or someone in authority.

Best Use:
Formal letters or professional correspondence with higher-ups.

Worst Use:
Casual or informal settings.

Tone:
Respectful, formal, polite.

Cheers

Meaning:
A casual and friendly closing commonly used in informal communication.

Explanation:
A lighthearted and informal way to end a message, often used in British English.

Example:
Informal emails to friends or colleagues you know well.

Best Use:
Personal emails or informal business correspondence.

Worst Use:
Formal professional emails.

Tone:
Friendly, informal, upbeat.

With appreciation

Meaning:
A formal way of expressing thanks.

Explanation:
This closing is ideal for emails or letters where you want to show gratitude.

Example:
Thank-you notes or emails after an interview or meeting.

Best Use:
Professional thank-you notes or when expressing gratitude.

Worst Use:
Informal conversations.

Tone:
Grateful, formal, polite.

Warmest regards

Meaning:
A warmer, more affectionate way to express regard.

Explanation:
This closing shows deeper warmth and connection, often used in both personal and professional settings.

Example:
Corresponding with a colleague or client you’ve known for a while.

Best Use:
Both professional and personal emails, depending on your relationship.

Worst Use:
Very formal or official letters.

Tone:
Warm, friendly, affectionate.

Take care

Meaning:
A casual and caring way to end a message.

Explanation:
This closing conveys concern for the other person’s well-being.

Example:
Personal emails or casual messages to friends and family.

Best Use:
Informal emails or when you want to convey care in a relaxed manner.

Worst Use:
Formal business or professional communication.

Tone:
Casual, caring, informal.

Looking forward

Meaning:
A phrase that expresses eagerness or anticipation.

Explanation:
Used when you expect future communication or are excited about the next step.

Example:
Emails confirming an upcoming meeting or event.

Best Use:
Professional or personal emails where you’re excited about plans.

Worst Use:
Formal correspondence where a more neutral closing is needed.

Tone:
Anticipatory, optimistic, enthusiastic.

Faithfully yours

Meaning:
A very formal way of closing a letter, typically used in business correspondence.

Explanation:
Often used in legal or professional settings when the writer doesn’t know the recipient personally.

Example:
Formal letters, especially necessary when addressing someone you don’t know by name.

Best Use:
Formal, business letters, or legal communication.

Worst Use:
Informal or friendly emails.

Tone:
Formal, respectful, distant.

Best regards always.

Meaning:
A friendly and positive closing.

Explanation:
This phrase adds a touch of longevity, implying that you’ll always offer your best regards.

Example:
Emails to colleagues or clients with whom you have a strong relationship.

Best Use:
Casual to semi-formal communication with known contacts.

Worst Use:
Very formal business contexts.

Tone:
Friendly, warm, positive.

Thank you

Meaning:
A simple yet effective way to express appreciation.

Explanation:
This closing expresses genuine gratitude and adds a personal touch to your message.

Example:
After a meeting or when someone has assisted you with something.

Best Use:
Professional and personal correspondence where gratitude is being expressed.

Worst Use:
When no thanks are necessary or in overly formal business settings.

Tone:
Grateful, direct, appreciative.

Until next time

Meaning:
A friendly and casual way to close a message when you expect to be in touch again soon.

Explanation:
This phrase suggests continuity and an ongoing relationship or conversation.

Example:
Casual emails or messages to colleagues, friends, or acquaintances you plan to talk to again.

Best Use:
Informal or semi-formal communication.

Worst Use:
In one-time formal business correspondence.

Tone
Casual, optimistic, anticipatory.

Regards

Meaning:
A very simple, neutral closing.

Explanation:
Regards is a flexible, respectful option that can be used in almost any setting.

Example:
Business emails or professional correspondence are when you want to stay neutral.

Best Use:
Professional and formal communication with no need for a warm touch.

Worst Use:
In personal or informal correspondence where a warmer tone is desired.

Tone:
Neutral, polite, respectful.

With best wishes

Meaning:
A warm closing that expresses good intentions.

Explanation:
Often used to end a message with positive, friendly thoughts for the recipient.

Example:
After a meeting or in emails with colleagues and clients, you have a friendly relationship with them.

Best Use:
Friendly, semi-formal emails or personal messages.

Worst Use:
Highly formal or legal communication.

Tone:
Warm, kind, friendly.

Stay safe

Meaning:
A considerate and caring way to close a message, especially in uncertain or challenging times.

Explanation:
This phrase conveys concern for the recipient’s well-being.

Example:
Casual or personal emails, especially during challenging situations like a global crisis or illness.

Best Use:
Personal emails or friendly notes are used to express care.

Worst Use:
Professional emails, unless it’s in a very empathetic context.

Tone:
Caring, thoughtful, informal.

Take it easy

Meaning:
A laid-back and informal way to end a message.

Explanation:
This phrase conveys a sense of ease and suggests that the recipient should relax.

Example:
Friendly messages or casual emails with close friends or colleagues.

Best Use:
Informal, personal emails or messages.

Worst Use:
Professional or business communication.

Tone:
Casual, relaxed, informal.

Until we meet again

Meaning:
A warm and somewhat nostalgic way to close a message.

Explanation:
This phrase implies that you’re looking forward to a future interaction.

Example:
Personal letters or emails to friends, family, or colleagues.

Best Use:
Semi-formal or personal correspondence with people you expect to interact with again.

Worst Use:
Highly formal business or transactional communication.

Tone:
Warm, hopeful, friendly.

In appreciation

Meaning:
A formal closing that emphasizes gratitude.

Explanation:
This is a great way to express thankfulness while maintaining professionalism.

Example:
After receiving assistance or support, or in thank-you notes.

Best Use:
Professional thank-you letters, especially appropriate for formal or business contexts.

Worst Use:
Casual or informal communication.

Tone:
Respectful, appreciative, and formal.

Looking forward to hearing from you

Meaning:
A polite, anticipatory way to close a message when you expect a response.

Explanation:
This phrase signals that you’re awaiting a reply, keeping the tone professional.

Example:
In follow-up emails or inquiries.

Best Use:
Professional emails are when you’re expecting a reply or action.

Worst Use:
In messages where no response is necessary or anticipated.

Tone:
Professional, polite, anticipatory.

With warm thoughts

Meaning:
A thoughtful closing that conveys emotional care.

Explanation:
This closing works well when you want to express personal warmth and thoughtfulness.

Example:
Personal emails or messages to someone you care about.

Best Use:
Friendly, personal, or semi-formal emails.

Worst Use:
Business or formal communication where a neutral closing is more appropriate.

Tone:
Warm, thoughtful, personal.

With much appreciation

Meaning:
A way of expressing a higher level of gratitude.

Explanation:
This phrase conveys a deeper sense of thanks and acknowledgment.

Example:
After an act of significant help or generosity.

Best Use:
Thank-you notes or emails expressing deep appreciation.

Worst Use:
Casual conversations or emails.

Tone:
Grateful, sincere, formal.

Take care of yourself

Meaning:
A caring and personal way to end a message.

Explanation:
This phrase conveys concern for the recipient’s well-being and health.

Example:
Casual emails, especially when you know the recipient may be going through a tough time.

Best Use:
Informal messages to friends or family.

Worst Use:
In formal business correspondence.

Tone:
Caring, personal, informal.

All the best to you

Meaning:
A positive and sincere closing that conveys good wishes.

Explanation:
This closing adds warmth and personal sentiment to a message.

Example:
Friendly messages to colleagues or acquaintances.

Best Use:
Informal and semi-formal emails.

Worst Use:
Strictly formal business letters.

Tone:
Friendly, positive, warm.

With kindest regards

Meaning:
A polite and warm alternative to Best regards.

Explanation:
A slightly more personal version of Regards that expresses kindness.

Example:
Professional correspondence where you want to add a touch of warmth.

Best Use:
Business emails or messages to colleagues you know well.

Worst Use:
Extremely formal or business transactions.

Tone:
Kind, warm, professional.

In solidarity

Meaning:
A phrase expressing unity or support, often used in more sensitive or supportive contexts.

Explanation:
Ideal for situations where you want to show solidarity or empathy.

Example:
After offering help or support during a tough time.

Best Use:
Emails or messages of encouragement or support.

Worst Use:
In formal business settings where neutrality is expected.

Tone:
Empathetic, supportive, caring.

Stay strong

Meaning:
A motivational phrase offering encouragement.

Explanation:
This phrase is used to show support during tough times and encourage resilience.

Example:
Casual or personal emails offering comfort or support.

Best Use:
Personal emails to friends or family during difficult times.

Worst Use:
Professional or formal business settings.

Tone:
Supportive, encouraging, informal.

Have a great day

Meaning:
An upbeat closing.

Explanation:
A friendly and casual way to wish someone well.

Example:
Informal emails to friends or colleagues.

Best Use:
Casual emails or quick messages.

Worst Use:
Formal business correspondence.

Tone:
Friendly, casual, positive.

Warmly

Meaning:
A simple yet warm way to close an email or letter.

Explanation:
This closing conveys friendliness and care without being overly personal.

Example:
Semi-formal emails to colleagues or clients you have a good relationship.

Best Use:
Informal professional emails or casual notes.

Worst Use:
Strictly formal business communications.

Tone:
Warm, friendly, informal.

Yours faithfully

Meaning:
A very formal way of closing a letter, typically used when you don’t know the recipient’s name.

Explanation:
This phrase is traditional and reserved for formal communication, especially when addressing someone with a title.

Example:
Formal business letters, such as those written to government officials.

Best Use:
Formal letters, especially used in legal or bureaucratic settings.

Worst Use:
Informal or personal messages.

Tone:
Very formal, respectful, distant.

In friendship

Meaning:
A warm and personal way to close a message, typically used in a close relationship.

Explanation:
This phrase conveys warmth and an emotional connection.

Example:
Emails or letters to close friends or loved ones.

Best Use:
Personal letters or informal emails to friends and loved ones.

Worst Use:
Professional or formal correspondence.

Tone:
Warm, personal, intimate.

Conclusion

When it comes to closing a message, choosing the right phrase is just as important as the content itself. Whether you’re trying to convey formality, friendliness, or warmth, these 35 alternatives to “Sincerely” offer a wide variety of options for every occasion. From highly formal expressions like Yours faithfully to casual sign-offs like Cheers, there’s something for every relationship and context. Keep in mind that the best sign-off not only reflects your personality but also your relationship with the recipient. So, next time you finish an email or letter, choose the one that fits the mood of your message, and let your words leave a lasting impression!